Secretary 2

Introduction

We are recruiting for one (1)�Secretary 2�position to work on our beautiful campus, located in Willimantic, CT.��Eastern Connecticut State University (ECSU)�is one of the�State of Connecticut�institutions of higher learning and the state's designated public liberal arts university.� Our mission is to provide high quality undergraduate and select graduate programs to a diverse population of talented students. What We Can Offer You: Visit our�new�State Employee Benefits Overview�page! The opportunity to work for a Forbes top company: 'Forbes'�State of Connecticut Ranked One of the Best Employers of 2023�- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. Professional growth and development opportunities. A healthy�work/life balance�to all employees.� State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.� Click�here�for more information. Discover The Opportunity To: Engage in a rewarding career; Showcase your talents in a meaningful role; Provide support to a division that is passionate about the work we do. Position Highlights:� Full-time, First Shift Departments:� The History department, as well as the Political Science/Philosophy/Geography department Monday - Friday, 8:00am-5:00pm NOTE:��Preference may be given to current BOR/CSCU employees and/or State of CT employees.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT�employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must�specify your qualifications on your application. When You Apply: To comply with�Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.� Candidates invited to interview may be required to submit additional documentation which supports their qualification(s) for this position, such as a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. NOTE:�For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. After You Apply: All communication with applicants will be through the JobAps system, so applicants are encouraged to check for updates to their JobAps portal account.� Please ensure that you are utilizing the correct email address for notices to be sent to you from the JobAps system.� Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.� It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.� Requests should be made to�das.shrm@ct.gov. Contact Us: Questions about this position should be directed to the hiring agency's human resources office: Charlene Gobeli,�Hr-recruitment@easternct.edu.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

EXAMPLES OF DUTIES

Performs a variety of secretarial duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department�practices/policies) for own or supervisor's signature. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical�reports, exercising judgment in the selection of items to be included. INTERPERSONAL: Greets and directs visitors; Answers phones and screens incoming calls; Provides advice to callers regarding policy and procedures (e.g., citing a regulation to�solve a specific problem); Coordinates with others both within and outside of the organization on a variety of non-routine matters. PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to the supervisor. SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs,�reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting�minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.g., orders,�requisitions, invoices, etc.); Maintains time and attendance records; Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews�statistical reports, verifies expense items); Designs and initiates new forms and procedures to facilitate workflow; Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; department's/unit's policies and procedures; business math; Skills; interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other�electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

Preferred candidates will have the following experience/training: Working with a young adult population in a university or college setting as well as the general public,� Experience supervising students,� Working experience with website and social media management/development,� Experience with human resources practices and procedures,� Familiarity assisting with purchasing and travel documents as well as planning public events,� Experience working effectively both independently and with a team,� A willingness and curiosity to learn.� Experience with: Windows Operating system, Office 365, Banner, Adobe Sign and Acrobat, and SharePoint.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Salary : $55,248 - $72,247