Administrative Specialist II - Energy Office

Introduction

The Division of Climate, Coastal and Energy supports renewable energy and energy efficiency policies and programs that help promote clean energy and reduce energy use and their impact on our climate and the state’s environment and public health.

Summary Statement

This position provides administrative support and office management to the DNREC State Energy Office in the Division of Climate, Coastal and Energy. Essential functions of the position include providing customer service, leading and implementing improvements to administrative processes, document preparations, timekeeping, file organization and management, tracking, scheduling meetings and events, and contributing to a team focused workplace. This position provides administrative support to multiple energy focused programs and serves as Timekeeper, and Archive Records Officer for the Section.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information.
• Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
• Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
• Assures effective coordination of operational functions.
• Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
• Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
• Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
• Maintains and controls data and / or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
• May oversee or supervise lower level employees.

Job Requirements

JOB REQUIREMENTS for Administrative Specialist II Applicants must have education, training and / or experience demonstrating competence in each of the following areas :

Conditions of Hire

DNREC does not provide sponsorship for holders of H-1 B Visas. Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. job seeker resources.

Benefits

Salary : $33,569