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Contract/Consultant Control Coordinator

State of Delaware
Dover, DE Full Time
POSTED ON 2/11/2025
AVAILABLE BEFORE 4/30/2025

Summary Statement

Incumbents in this oversee and implement contract or consultant processes from advertisement through execution of the agreement / contract. The position will use extensive record-keeping and procedural responsibilities. Incumbent also is responsible for providing consultation and technical assistance to all levels of agency staff on matters relating to the advertisement and contracting for agency construction projects, services, and materials.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Coordinates various consultant or contractor activities from advertising for bids through execution of the actual agreement / contract to ensure timely completion and compliance with quality control standards.
  • Serves as liaison between management, contract administration and contractor or consultant firms regarding the contract / consultant process; provides research, interpretation and resolves problems as necessary.
  • Develops methodology to rate vendors for prequalification; provides background data regarding contractors / consultants to the selection committees.
  • Chair or serves on Selection Committee and Short List Committee or on other committees as required in the contracting process; monitors committee action and ensures compliance with all legal and regulatory guidelines. Oversees maintenance and distribution of required documentation.
  • Develops and implements standards for preparing legal agreements / contracts. Provides consultation and technical assistance to department staff in preparing legal agreements. Reviews final agreements and has quality control sign-off.
  • Develops, implements and recommends revisions to the contractor or consultant process procedural manuals.
  • Analyzes final price proposals to ensure man hours, dollars, etc., are reasonable.
  • May supervise contract management staff.

Job Requirements

JOB REQUIREMENTS for Contract / Consultant Control Coordinator

Applicants must have education, training and / or experience demonstrating competence in each of the following areas :

  • Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
  • Three years experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
  • Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
  • Six months experience in researching, analyzing, and writing bid specifications.
  • Knowledge of developing policies or procedures.
  • Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.
  • Conditions of Hire

    Pre-employment Drug Testing : Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process. Criminal background check : A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

    As a condition of hire you must possess a valid driver's license (not suspended, revoked or cancelled, or disqualified from driving).

    Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. . DelDOT does not provide employment-based sponsorship.

    Benefits

    Salary : $48,734 - $60,917

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