Fiscal Associate II C/S

Make a Difference with DHSS

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.

For more information, please visit https://dhss.delaware.gov/dhss/ today!

This position is needed to process and review payments for vendors utilizing appropriate coding, processes purchase request for accuracy and submission, and monitors daily fiscal logs, database and spreadsheets to include entering, updated daily. They are needed to assist with other office duties and coverage. This position is with the Office of the Secretary – Administration supporting the Division for Aging and Adults with Physical Disabilities and reports to the Fiscal Advisor II.

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.



• Verifies or determines correct classification and coding of transactions.



• Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.



• Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.



• Creates and maintains financial records, documents and files.



• Prepares reports and summaries on the status of accounts or other financial data.



• Participates in recommending changes to internal procedures, forms, or process enhancements.



• Gathers and compiles data for higher-level staff.



• Performs general office work and functions as assigned such as preparing correspondence and distributing documents.



• May perform payroll entries and process payroll in automated information systems.



• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.



• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

JOB REQUIREMENTS for Fiscal Associate II
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources.

DHSS does not provide employment-based sponsorship.

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.