What are the responsibilities and job description for the Legal Administrative Specialist I-III Felony Screening/Case Processing Unit position at State of Delaware?
Introduction
Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.
In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff who work in the Office of the Attorney General are dedicated to serving all Delawareans with integrity and passion.
Deputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.
Summary Statement
The Delaware Department of Justice seeks a Legal Administrative Specialist to provide support to Deputy Attorneys General in the Criminal Division, Felony Screening/Case Processing Unit and Grand Jury Unit, in New Castle County.
The responsibilities of this position include, but are not limited to, coordinating and working with the FSU Grand Jury Paralegal to ensure cases are processed and submitted in a timely and organized fashion to the Grand Jury. Additionally, the position requires accessing and printing documents from the Criminal Justice Information Services (CJIS) and the Judicial Information Center (JIC), managing multiple calendars, filing, retrieving files related to those calendars and cases in general and maintaining records in the Grand Jury Tracker.
This position also requires rotating with other administrative staff at the front reception desk of the Criminal Division. Responsibilities include interacting with the Court and law enforcement, such as scheduling intakes and coordinating the Criminal Motions calendar. Candidates must be detail-oriented, highly organized, and proficient in Microsoft Office Suite. The role demands the ability to multitask effectively while managing high volumes of work and meeting deadlines for Deputy Attorneys General. Professional interaction with the public, including victims and witnesses, as well as maintaining positive working relationships with Court personnel, is essential. Strong spelling, grammar, and proofreading skills are also required.
Essential Functions
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
- Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
- Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
- Assures effective coordination of operational functions for assigned unit/attorneys.
- Arranges for the delivery of legal paperwork.
- Types correspondence and legal paperwork.
- Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.
- Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
- Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.
Job Requirements
This class series uses three levels of work in the Administrative Services occupational group, Legal Services occupational series and describes work involving administrative and judicial proceedings regarding civil, regulatory, and/or criminal law. Work involves providing an agency's management staff or professional legal staff of legal support work.
JOB REQUIREMENTS for Legal Administrative Specialist I
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
1. Possession of an associate degree or higher.
2. Knowledge of legal terminology.
OR
1. One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. One year of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Knowledge of legal terminology.
JOB REQUIREMENTS for Legal Administrative Specialist II
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
1. Possession of a bachelor’s degree or higher.
OR
1. Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. Three years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. Three years of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Three years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Six months’ experience in legal terminology.
6. Six months’ experience in interpreting laws, rules, regulations, standards, policies, and procedures.
JOB REQUIREMENTS for Legal Administrative Specialist III
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
1. Possession of a bachelor’s degree or higher.
2. Two years of experience:
- Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
- In document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
- Using standard computer software programs for word processing, spreadsheets or databases.
- Using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
- Preparing legal documents.
- Interpreting laws, rules, regulations, standards, policies, and procedures.
OR
1. Five years of employment with the Department of Justice in a similar capacity.
OR
1. Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. Six years of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Four years of experience preparing legal documents.
6. Four years of experience interpreting laws, rules, regulations, standards, policies, and procedures.
Additional Posting Information
- Please be sure to upload a recent copy of your resume, as you complete the application process for this posting.
- This position is exempt from the State of Delaware Merit System.
Conditions of Hire
- Criminal background check: A satisfactory criminal background check is required as a condition of hire.
- Direct deposit of paychecks is required as a condition of hire.
- Applicants must be legally authorized to work in the United States.
Benefits
Department of Justice Benefits Include:
- May be eligible Loan forgiveness (State and Federal).
- State of Delaware healthcare plan.
- State of Delaware pension plan.
- Over 4 weeks of vacation per year.
- 3 weeks of paid sick leave per year.
- 12 weeks of paid parental leave.
To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.
