What are the responsibilities and job description for the State Accounting Administrator I position at State of Delaware?
The position provides leadership & financial/technical accounting expertise supporting daily functions & operations of the Accounts Receivable, Billing, & Cash Management modules in Delaware’s accounting system. Supervises one staff member. Validates system processes & transaction data; researches & resolves escalated Service Desk tickets; completes monthly reconciliation reports; & performs corrections. Position works closely with other agencies to manage banking transactions, bank account creation & bank to system reconciliations. Individual leads & participates in system testing, configuration, & development; maintenance & system improvement projects; & year-end planning & closing processes, working during the fiscal year-end close & start-up over the July 4th holiday/weekend.
Essential Functions
- Provides guidance, direction, and recommendations to state agencies, organizations, vendors, or others in the assigned fiscal oversight function(s) at the State level.
- Reviews, analyzes, reconciles, and/or approves financial transactions, system processes, reports, or other financial data within integrated financial information systems.
- Interprets, explains, and ensures compliance with state and federal laws, rules, regulations, standards, policies, and procedures, as well as internal controls and reporting requirements.
- Researches, collects, analyzes, and interprets a variety of data and reports; obtains and clarifies information; and troubleshoots discrepancies, errors, unexpected results, or process flaws.
- Makes determinations, defines solutions, and appropriate action that maintain data integrity and security such as updates, corrections, reclassifications, adjustments, or changes to user access.
- Runs queries and prepares, analyzes, and distributes a variety of reports.
- Participates in analyzing state accounting services, automated financial information system(s), or software application(s) to determine functional and technical requirements and ensure business and user needs are met.
- Conducts special assignments and projects which may include system testing, upgrades, updates, and enhancements, statewide reporting, or compliance work.
- Makes recommendations for changes to processes, procedures, and forms to improve efficiency and internal controls.
- Uses automated information systems and computer software to research, review, analyze, document, and report on financial information.
- Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
- Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
- May maintain, review, verify, and update system tables and configuration to ensure compliance with applicable laws, rules, and regulations and meet business needs.
- Performs other related duties as required.
Job Requirements
- Three years' experience in financial project management such as planning, scheduling, staffing, coordinating, controlling, monitoring, evaluating and reporting on the status of financial services or related automated financial information systems project, design, development or implementation.
- Two years' experience in governmental accounting with the oversight of financial reporting and internal controls OR two years of experience in the oversight of a financial management system application.
- Two years' experience in conducting statistical analysis, internal control reviews, or preparing financial statements such as balance sheets and profit and loss statements or risk assessments to identify risks, variances, trends, and discrepancies and recommending improvements based on findings.
- Two years' experience in developing and evaluating internal controls, financial policies or procedures.
- One year of experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.
Additional Posting Information
The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Telework and Alternative Work Schedules according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview.
The Division of Accounting may offer remote work and flexible schedules where appropriate. These options will be discussed during the interview and are dependent upon position responsibilities.
Conditions of Hire
Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
Applicant must complete satisfactory criminal background check, reference checks, confirmation of compliance with federal and state tax laws, and any other required condition of employment.
Benefits
To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/
Selection Process
The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.
Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com. You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.
