What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT III - (BLIND SERVICES) position at State of Florida?

Requisition No : 846244

Agency : Department of Education

Working Title : ADMINISTRATIVE ASSISTANT III - 48007295 (BLIND SERVICES)

Pay Plan : Career Service

Position Number : 48007295

Salary : $39,320.81 - $43,252.89 Annually

Posting Closing Date : 03 / 06 / 2025

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FLORIDA DEPARTMENT OF EDUCATION

DIVISION OF BLIND SERVICES

OFFICE OF EXTERNAL AFFAIRS / DIRECTOR'S OFFICE

LOCATION : TALLAHASSEE (LEON COUNTY)

JOB TITLE : ADMINISTRATIVE ASSISTANT III

CAREER SERVICE SALARY RANGE : $39,320.81 - $43,252.89 Annually

Our Mission :

The Division of Blind Services ensures blind and visually impaired Floridians have the tools, support, and opportunities to achieve success. In partnership with others, we create a barrier-free environment in the lives of Floridians with visual disabilities. The Florida Division of Blind Services helps blind and visually impaired individuals achieve their goals and live their lives with as much independence and self-direction as possible. The Division serves thousands of Floridians through its plethora of programs and services. With District and Satellite Offices located throughout the state, as well as the Career, Technology and Training Center for the Blind & Visually Impaired, and the Braille and Talking Books Library, the Division of Blind Services has become a national model in education, employment and other services that foster independence for blind and visually impaired Floridians.

Florida Division of Blind Services Main Page

Office Contact :

Jennifer M. Ganey, Personnel Administrator

850) 245 - 0750

Job Description :

As a member of the Director's Office, this position provides administrative support to the Office of External Affairs within the Division of Blind Services. The primary responsibilities of this position are preparing and proofreading publications, social media posts, documents, correspondence and reports. The incumbent is also responsible for maintaining files, managing calendars, arranging travel, researching and ordering outreach materials, promotional products and other goods / services and answering incoming calls. In addition, this position may provide back-up support to the Division Director's Executive Assistant as needed, assisting with travel preparation, travel authorizations, travel reimbursements, and scheduling and setting up meetings and conferences.

Examples of Work :

Independently prepare documents and correspondence, maintain all administrative records and other documents as directed.
Proofread and edit documents, which may include the Division blog, newsletter, reports and a variety of documents.
Research, identify and purchase outreach materials using the My Florida Market Place (MFMP) system, and research, identify and purchase promotional items using the Gifts and Donations Fund.
Assist with the planning and facilitation of special events / meetings and prepare meeting materials.
Overnight travel or working outside of regular work hours may be necessary on occasion.
Serve as a back-up to the legislative point person. Assist with the monitoring and tracking of pertinent legislation.
Provide backup support to the Director's Office team as requested and prepare and audit travel authorizations and travel claims.
Answer incoming calls, route to appropriate staff person, take and distribute messages correctly and timely and provide general information to the public.
Responsible for records management, setting up new files and filing systems and maintaining the current filing system for the unit.
Perform research using the internet and provide quick turn around and accurate information on the research requested.
The employee must be familiar with or learn the Florida Department of State's General Records Retention Schedule for State and Local Government Agencies, in order to establish minimum periods of time for which agency records must be retained based on the administrative value, and determine when the disposition of records is recommended.

Minimum Qualifications :

A bachelor's degree from an accredited college or university and two years of administrative experience.

A master's degree from an accredited college or university can substitute for one year of the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Knowledge, Skills & Abilities :

Ability to communicate verbally and in writing.

Knowledge and application of customer service etiquette.

Knowledge of Microsoft Office applications.

Ability to maintain work area in an organized and clean manner.

Ability to establish and maintain effective working relationships.

To be considered for a position with the Division of Blind Services :

NOTE : All fields in the candidate profile (application) must be completed in its entirety. Your packet may be held up at the final review step if you are missing any of the below items.

All previous periods of employment must be listed and accounted for. Periods of employment should be entered with the most recent / current listed first.

The following must be included :

Any and all State of Florida jobs.

Any and all Florida Community College or University jobs.

All periods of employment from high school graduation forward.

Periods of unemployment (gaps).

All gaps 3 months (90 days) or more must be accounted for.

Education (high school, GED, Community College, University).

Volunteer Experience.

A current resume must be included with this application, and the information contained in the resume must match the information contained in the state application.

Periods of employment should include the supervisor's name and contact information. Your current place of employment should be included. If you are currently unemployed, please make sure that information is included.

Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment of 3 months or more must be addressed on the application.

Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position.

It is unacceptable to use the statement "see resume" in place of entering work history. Your candidate profile will convert to your official application.

Responses to qualifying questions must be verifiable in the candidate profile. Not all applicants will be interviewed. Preference will be given for qualifying veterans, employees in layoff status and qualified candidates based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and behavioral / personality / skills tests, and interview responses, as applicable. References and file reviews from previous employment will be verified to determine suitability.

Other documentation can be attached to provide additional information.

Individuals lacking the ability to competently do the job and those who are unable to positively contribute to a productive team environment, need not apply.

The successful candidate must be able to pass a Level II Background screening.

If you are claiming Veteran's Preference, you must attach the correct supporting documentation to be considered (DD214).

If you are claiming Right to First Interview, you must attach a copy of your official layoff letter when applying to be considered. This only applies to employees laid off from Career Service positions.

All documentation is due by the close of the job requisition / advertisement.

If you experience problems applying online, please call the People First Service Center at : 877-562-7287.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

State Group Insurance coverage options

health, life, dental, vision and other supplemental options)

Nine paid holidays and a Personal Holiday each year

Student Loan Forgiveness (Eligibility Required)

Tuition Fee Waivers (Accepted by major Florida Community Colleges / Universities)

Career Growth

Maternity and Parental Leave Benefits

Retirement plan options, including employer contributions (www.myfrs.com)

Annual and Sick Leave Benefits

Flexible Spending Accounts

Employee Assistance Program (EAP)

Ongoing comprehensive training provided

Highly skilled, professional environment

BACKGROUND SCREENING REQUIREMENT :

It is the policy of the Florida Department of Education that applicants for employment / volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. The Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

SPECIAL REQUIREMENTS :

You will be required to provide your Social Security Number to conduct required verifications. For more information, please visit the Social Security website.

Selective Services System (SSS) :

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.

The Florida Division of Blind Services is committed

to increasing recruitment and hiring of Veterans and individuals with disabilities and

improving employment outcomes.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location :

Salary : $39,321 - $43,253

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ADMINISTRATIVE ASSISTANT III - (BLIND SERVICES)

What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT III - (BLIND SERVICES) position at State of Florida?

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