What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT III - SES - 40032023 position at State of Florida?
Requisition No: 845694
Agency: Commerce
Working Title: ADMINISTRATIVE ASSISTANT III - SES - 40032023
Pay Plan: SES
Position Number: 40032023
Salary: $65K- 80K, based on experience
Posting Closing Date: 02/11/2025
Total Compensation Estimator Tool
JOB TYPE: FULL TIME / SELECT EXEMPT SERVICE
POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)
ADMINISTRATIVE ASSISTANT III - SES
Anticipated Vacancy
Your Specific Responsibilities: The incumbent of this position serves as the personal executive assistant to the Chief of Staff for Department of Commerce (FloridaCommerce). The incumbent serves in a confidential capacity by performing duties relative to personnel, purchasing, budget and fiscal matters. Frequently performs special assignments of a highly confidential nature.
This position requires knowledge of the Department’s mission, goals and objectives in order to effectively assist the Chief of Staff with the day-to-day operation of the Department. The incumbent must be knowledgeable of the Department’s relationships with the federal government, Governor’s Office, and Federal and State Legislature.
The incumbent serves as the Chief of Staff’s personal liaison with FloridaCommerce administration and managerial personnel, Governor’s Office staff, and other state and federal agencies. The incumbent assists in responding to inquiries from officials of the Florida Legislature. As required, the incumbent will obtain necessary information and prepare responses in proper format for the Chief of Staff’s signature.
The incumbent reviews and routes incoming correspondence, which may include independently composing replies to routine correspondence for signature. The incumbent independently decides what needs the immediate attention of the Chief of Staff and ensures that other issues are handled by appropriate staff.
The incumbent is responsible for the Chief of Staff’s calendar and arranges appointments, meetings and conferences. As required, prepares agendas and ensures that other details are being properly handled. The incumbent is responsible for the Chief of Staff’s itineraries and makes necessary travel arrangements and hotel accommodations. Prepares vouchers and travel requests/reimbursements.
Organizes and maintains files for the Chief of Staff. Provides specialized or technical services to the Chief of Staff in official meetings, public functions and public relations matters.
As required, assists with day-to-day activities of the Office and any other activity required for the effective operation of said office. Assists management of the Department as required.
Knowledge, Skills And Abilities
Commensurate with experience (negotiable)
Our Organization And Mission
FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.
In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.
Florida Commerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)
Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/
The Difference You Will Make
FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. As a member of the leadership team, this position directly supports the Chief of Staff and assists executive management, as well as program areas that administer benefits to Floridians.
How You Will Grow
FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with our Office of Human Resources Training and with our Division of Workforce Training Unit. In accordance with our Vision and Mission, the employee:
Where You Will Work
Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Florida Commerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture. Tallahassee is:
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Agency: Commerce
Working Title: ADMINISTRATIVE ASSISTANT III - SES - 40032023
Pay Plan: SES
Position Number: 40032023
Salary: $65K- 80K, based on experience
Posting Closing Date: 02/11/2025
Total Compensation Estimator Tool
JOB TYPE: FULL TIME / SELECT EXEMPT SERVICE
POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)
ADMINISTRATIVE ASSISTANT III - SES
Anticipated Vacancy
Your Specific Responsibilities: The incumbent of this position serves as the personal executive assistant to the Chief of Staff for Department of Commerce (FloridaCommerce). The incumbent serves in a confidential capacity by performing duties relative to personnel, purchasing, budget and fiscal matters. Frequently performs special assignments of a highly confidential nature.
This position requires knowledge of the Department’s mission, goals and objectives in order to effectively assist the Chief of Staff with the day-to-day operation of the Department. The incumbent must be knowledgeable of the Department’s relationships with the federal government, Governor’s Office, and Federal and State Legislature.
The incumbent serves as the Chief of Staff’s personal liaison with FloridaCommerce administration and managerial personnel, Governor’s Office staff, and other state and federal agencies. The incumbent assists in responding to inquiries from officials of the Florida Legislature. As required, the incumbent will obtain necessary information and prepare responses in proper format for the Chief of Staff’s signature.
The incumbent reviews and routes incoming correspondence, which may include independently composing replies to routine correspondence for signature. The incumbent independently decides what needs the immediate attention of the Chief of Staff and ensures that other issues are handled by appropriate staff.
The incumbent is responsible for the Chief of Staff’s calendar and arranges appointments, meetings and conferences. As required, prepares agendas and ensures that other details are being properly handled. The incumbent is responsible for the Chief of Staff’s itineraries and makes necessary travel arrangements and hotel accommodations. Prepares vouchers and travel requests/reimbursements.
Organizes and maintains files for the Chief of Staff. Provides specialized or technical services to the Chief of Staff in official meetings, public functions and public relations matters.
As required, assists with day-to-day activities of the Office and any other activity required for the effective operation of said office. Assists management of the Department as required.
Knowledge, Skills And Abilities
- Working knowledge of Microsoft Applications, especially Word and Excel.
- Ability to work independently.
- Ability to be detail oriented.
- Ability to multi-task.
Commensurate with experience (negotiable)
Our Organization And Mission
FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.
In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.
Florida Commerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)
Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/
The Difference You Will Make
FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. As a member of the leadership team, this position directly supports the Chief of Staff and assists executive management, as well as program areas that administer benefits to Floridians.
How You Will Grow
FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with our Office of Human Resources Training and with our Division of Workforce Training Unit. In accordance with our Vision and Mission, the employee:
- Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
- Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
- Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
- Works collaboratively to optimize the effectiveness of Florida Commerce’s available resources and tools.
- Uses knowledge acquired through education, training, or experience to complete tasks.
Where You Will Work
Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Florida Commerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture. Tallahassee is:
- Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources ( https://talgov.com/ )
- Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
- Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )
- Within a state having no state income tax for residents of Florida
- State Group Insurance coverage options
- Retirement plan options, including employer contributions ( www.myfrs.com )
- Nine paid holidays and a Personal Holiday each year
- Annual and Sick Leave Benefits
- Student Loan Forgiveness Program ( Eligibility required )
- Flexible Spending Accounts
- Tuition Fee Waivers (Accepted by major Florida colleges/universities)
- Ongoing comprehensive training provided
- Career Growth
- Highly skilled, professional environment
- We care about the success of our employees.
- We are always improving our technology, our tools, our customer’s experiences, and ourselves.
- A rewarding experience for reliable, compassionate, and professional employees.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Salary : $65,000 - $80,000
