ADMINISTRATIVE ASSISTANT III - SES - 79000037

Requisition No: 847817 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 79000037

 Pay Plan: SES

Position Number: 79000037 

Salary:  $2,115.38 Bi-Weekly 

Posting Closing Date: 03/14/2025 

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DIVISION OF ADMINISTRATION & FINANICIAL MANAGEMENT

BUREAU OF FINANCE & ACCOUNTING
ADMINISTRATIVE ASSISTANT III - SES
Position Number: 79000037
Hiring Salary: $2,115.38 Bi-Weekly

** Open competitive **

** Pending Reclass to OPERATIONS & MANAGEMENT CONSULTANT I - SES**

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.  Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

The Work You Will Do:

This is a professional position providing budget coordination, administrative support, and office management related functions to the Office of Planning & Budget.  Acts as liaison to other offices/divisions within the department. The incumbent in this position may have access to agency budget, collective bargaining, or confidential personnel information in accordance with F.S. 447.203 (4) & (5).  Specific duties include, but are not limited to the following: 

Acts as budget coordinator for Executive Direction and prepares Quarterly Spending Plans in collaboration with Executive Direction leadership and budget personnel.  Attends budget related meetings with budget office staff and assigned programs. Prepares negative balance reports and agency rate analyses to be review by the Budget Chief and senior management.  Prepares and disseminates quarterly Spending Plan documents for department budget personnel.  Coordinates budget related trainings and seminars with Budget Office staff and department budget personnel.

Collaborates with the appropriate employee to support preparation of the Agency’s Long Range Program Plan, Capital Improvement Plan and Legislative Budget Requests; manages Budget, Legislative Affairs and Communications Office reception area, telephone phone system and office equipment. 

Provides general administrative support when needed and backup to the Administrative Assistant in the Director of Administration’s office.

Knowledge, Skills, and Abilities:

• Knowledge, skills, and abilities, including utilization of equipment, required for the position.
• Knowledge of accounting and auditing principles and procedures.
• Knowledge of the methods of reviewing and analyzing financial data.
• Knowledge of basic mathematics.
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of principles and techniques of effective communication.
• Ability to perform technical and fiscal analyses of budget requests.
• Ability to develop and recommend budgetary revisions.
• Ability to review, analyze and evaluate financial data.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, and report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationship with others.

Minimum Requirements: 

• 1-3 years of professional experience in an administrative field to include accounting and auditing principles and procedures, reviewing and analyzing financial data, data collection and entry, budget analysis development and revisions, administrative functions: accounting, personnel, purchasing, and report writing.  A post-secondary degree may be used as an alternative for years of experience on a year-for-year basis.
• Experience with effective communication methods
• High School diploma or GED equivalent
• Three-five years of professional work experience in a human resource-related field. 
• Experience interpreting and applying statutes, rules, policies, etc.

Preferred:

Bachelor's Degree with a focus in business, or finance.

The Benefits of Working for the State of Florida:

 “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• You will receive 176 hours of paid annual leave annually as a new employee with the State of Florida
• You will receive 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
 
NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
 
Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

 
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. 
 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Salary : $2,115