DEPUTY CLERK III - DISTRICT COURT - 22000097

Requisition No: 845221 

Agency: State Courts System

Working Title: DEPUTY CLERK III - DISTRICT COURT - 22000097

 Pay Plan: State Courts System

Position Number: 22000097 

Salary:  Agency to update 

Posting Closing Date: 01/21/2025 

Total Compensation Estimator Tool

Description

The essential function of the position within the organization is to lead in the processing of case files for the district court of appeal. The position is responsible for processing and distributing incoming pleadings and mail; preparing, reviewing, and entering orders and mandates; training and monitoring departmental personnel; serving as information resource; docketing incoming briefs; reviewing filings; managing files/records; and performing other related clerical tasks. The position works under general supervision, independently developing work methods and sequences.

Work will be performed in-person/on-site at the courthouse. 

Qualifications

Associate degree in legal studies, business administration or closely related field. Five years of related work experience. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Knowledge, Skills and Abilities

• Reviews incoming mail, and pleadings for accuracy and completeness; date stamps materials, determines if properly directed, and checks for adherence to procedures; dockets into case management system and determines if need exists for expediting delivery; and distributes materials to appropriate personnel.
• Dockets incoming briefs; reviews for compliance with Florida appellate procedures and court policies. Creates new appeals and petitions in the automated case management system.
• Reviews court orders for format and compliance with court policies and procedures and to sign the orders; prepares orders identifying deficiencies in the brief; and provides orders including sanctions to the court for approval and issuance.
• Supervises assigned personnel, including training, monitoring, reviewing work products, and assisting with task completion as needed.
• Provides requested information to departmental employees, other court personnel, judges, attorneys, and the public regarding procedures and policies in processing cases pending before the court.
• Works with judges in providing voluntary dismissals, pleadings, supplemental authorities, and other court filings to appropriate judge or panel of judges upon assignment of a case for consideration.
• Serves as Chief Deputy Clerk in their absence, and the case assignment division chief; assumes responsibility for supervising Clerk’s Office personnel and functions, approving work assignments and leave; and acts as departmental spokesperson.
• Provides orientation and assists new court employees, deputy clerks, and judges with functions of the Clerk’s Office.
• Serves as a source of information for co-workers, clerk of court, judges, and judicial staff in the applicable policies and procedures for processing appellate cases.
• Processes notices of appeal and notice to invoke discretionary jurisdiction; transmits those notices to the court; and circulates opinions.
• Reviews cases to determine if filing fee is required and if appropriate, issues order to waive fee for petitioners who meet necessary criteria; receives and receipts incoming fees; distributes to appropriate personnel for processing.
• Maintains and adjusts courts calendar, creating and tasking assigned cases to the appropriate judge panel.
• Reviews filings for new cases; distributes documents regarding non-existing cases for further processing.
• Performs clerical tasks, including, but not limited to, filing pleadings and pulling files for court, processing and delivering mail and files, scanning briefs, maintaining records/files, making requested photocopies or preparing routine and specialized reports.
• Attends staff and other professional meetings to exchange information.
• Attends technical or professional workshops or seminars to improve professional skills

How to apply

Submit a current and complete resume, State of Florida Employment Application and verification of required education (i.e., copy of college degree or college transcripts) to:

3dcaCLERK@flcourts.org

(*) We offer a complete benefits package including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short-term and long-term disability, paid holidays, vacation, and sick leave.  We also offer participation in the Public Service Loan Forgiveness Program, Tuition Waiver (public colleges and universities) and Employee Assistance Program.

THE POSITION IS SUBJECT TO A SUCCESSFUL COMPLETION OF A BACKGROUND SCREENING.

THE THIRD DISTRICT COURT OF APPEAL IS A DRUG FREE WORKPLACE AND EQUAL OPPORTUNITY EMPLOYER.  WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN, OR DISABILITY.

IF YOU NEED AN ACCOMMODATION TO PARTICIPATE IN THE APPLICATION/SELECTION PROCESS, PLEASE CALL THE CONTACT PERSON AT THE NUMBER INDICATED FOR EACH RESPECTIVE POSITION. PERSONS USING A TDD MAY CALL THE CONTACT PERSON THROUGH THE FLORIDA RELAY SERVICE AT 711.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.