LOCAL PROGRAM COORDINATOR - 55012646

Requisition No :  846571

Agency : Department of Transportation

Working Title : LOCAL PROGRAM COORDINATOR - 55012646

Pay Plan : Career Service

Position Number :  55012646

Salary :   $56,566.95 - $73,204.29

Posting Closing Date : 02 / 26 / 2025

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

Cost Center 520 / Program Management

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON : Kimberly Scott

CONTACT PHONE NUMBER : 386.943.5733

CONTACT EMAIL ADDRESS : Kimberly.scott@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY : $2,342.40

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including :

• Health insurance (over 90% employer paid)
• 25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• Generous vacation and sick leave
• 10 paid holidays a year
• Career advancement opportunities
• Tuition waiver for public college courses
• Training opportunities
• Flexible work schedules and telework (for designated positions)
• Employee Assistance Program (EAP)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to https : / / www.mybenefits.myflorida.com /

SPECIAL REQUIREMENTS :   You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION : Coordinate with the District legal office, District Local Program Administrator, Department Project Managers, various other Department personnel and local governments to prepare and execute all local program agreements and supplemental agreements ensuring that agreement language, funding, and Scope of Service language is clear and concise. Ensure project documentation meets the necessary standards as described in the Joint Participation Agreement (JPA) Procedure for the State funded programs and the Local Agency Program (LAP) Manual for federally funded programs. These programs are : LAP, Small County Road Assistance Program (SCRAP), Small County Outreach Program (SCOP), County Incentive Grant Program (CIGP), Transportation Regional Incentive Program (TRIP), Economic Development Transportation Fund Program (EDTF), reimbursement agreements, and locally funded agreements. Coordinate with Department project managers and local agency project managers to assure funds for local agency projects are programmed correctly in the Department's Work Program. Coordinate with appropriate Department staff to ensure JPA / LAP requirements are met for the Planning, Project Development & Environment (PD&E), Design, Right of Way, Construction, and Construction Engineering Inspection phases, including all state and / or federal procedures, guidelines and regulations. Ensure that proper documentation is obtained from the local agency for utility, railroad, and right of way activities. Prepare all documents and provide to the District Work Program section for authorization of projects prior to encumbering funds or executing agreements. Monitor Work Program to assure programmed funds are in the Adopted status before executing agreements. Input data into the Contract Fund Management System to commit (encumber) funds prior to execution of agreements. Monitor projects and commitments to ensure minimum roll forward and minimum certified forward amounts each year.

Coordinate with District and local agency staff to obtain and review documentation associated with Professional Services Contracts for all professional services phases for LAP projects. Ensure local agency advertising and award procedures and local agency contracts comply with federal requirements.

Coordinate with the Local Agency to ensure that proper documentation is received for LAP Certification, Re-Certification and final approval of the administrative checklists. Assist the District Local Program Administrator in conducting project performance evaluations. Coordinate and / or facilitate training for certified LAP agencies to maintain certification status by working with Central Office staff and District functional area experts.

Input agreements, amendments and other related documentation into various electronic document management systems including, but not limited to Project Suite Enterprise (PSEE), Local Agency Program Information Tool (LAPIT) and Florida Accountability Contract Tracking System (FACTS). Coordinate the execution of amendment, close out, and other related documents. Coordinate review and processing of all requests for time extensions for JPA / LAP projects, make recommendations to the District Local Program Administrator, and provide approval / disapproval.

Monitor active JPA / LAP agreements to ensure local agency invoices are received according to the agreement terms. Audit, reconcile and process invoices related to JPA / LAP agreements by working directly with Department Project Managers and local agencies. Prepare Summary of Contractual Services Agreement / Purchase Order Form and submit invoices for payments in a timely manner to avoid projects appearing on the Non Activity and / or Federal Financial Integrity Review and Evaluation (FIRE) report. For any projects on the Non Activity and / or FIRE Report, research and contact local agencies for the prompt removal of the JPA / LAP project from the report. Perform closeout reviews, coordinated with Central Office Unit staff to address and resolve revenue and expenditure issues.

Support all audits of JPA / LAP projects to provide requested information and answer questions regarding the oversight and management of the projects. Identify process inefficiencies and provide input for process I improvements. Assist with the development of processes and procedures for the District JPA / LAP program. Perform other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of : applicable state and federal procedures, rules, guidelines and statutes; project and contract management techniques and methods; production processes; scopes of services; programming of projects; financial management systems. Skill in : contractual interpretation; planning; organizing; interacting with federal, state, and local personnel, consultants and the public in a professional and positive manner; use of personal computer and business software products. Ability to : draft contract language; manage multiple priorities in order to achieve planned goals; learn and quickly adapt to changing conditions; analyze data and draw logical conclusions; communicate effectively both verbally and in writing and through active listening at all organizational levels; establish and maintain effective working relationships; effectively handle potentially problematic situations.

OTHER JOB RELATED REQUIREMENTS : Due to the nature of this position, incumbent is required to respond to emergencies.

MINIMUM QUALIFICATIONS : A Bachelor’s degree from an accredited college or university and two years of relevant employment experience. Post-graduate education from an accredited college or university may be substituted for employment experience on a year-per-year basis. Relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the required college education.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.   Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here .  All documentation is due by the close of the vacancy announcement.

Salary : $56,567 - $73,204