OPS Contract Manager - 31902300

Requisition No: 843980 

Agency: Division of Emergency Management

Working Title: OPS Contract Manager - 31902300

 Pay Plan: Temp

Position Number: 31902300 

Salary:  $32.00 hourly 

Posting Closing Date: 01/17/2025 

Total Compensation Estimator Tool

OPS Contract Manager

Bureau of Mitigation

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters.  These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.  The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as the Contract and Vendor Program Manager for the Bureau of Mitigation, responsible for coordinating and managing all contracts for the Bureau.

Responsibilities of this position include:

• Serve as the primary coordination point for the Bureau’s contractual service vendors.
• Monitor contractor activities and ensure contractual requirements are followed in accordance with contract language, established guidelines, FDEM policy, and relevant statutes and administrative codes.
• Develop and implement processes related to contract formation, contract performance, and contractor payment.
• Maintain work documents (i.e., scopes of work; vendor reports; invoices, etc.) related to contractual work.
• Review and analyze vendor proposals, contracts, agreements, leases, timesheets, spreadsheets, and other documentation related to contractual work.
• Coordinate with FDEM Finance Bureau and Procurement Unit to develop and issue Mitigation Bureau procurements.
• Coordinate functional areas of contract management with appropriate stakeholders including, but not limited to contract conceptualization, contract solicitation, scope of work composition, contract negotiations, contract price analysis, contract evaluation and award, contract administration, contract termination, and contract closeout.
• Coordinate with Bureau Leadership, Fiscal Operations Manager, and Budget Analyst to ensure the proper management of the Bureau’s operation budget in agreement with established timelines and goals.
• Perform duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge in federal and State of Florida acquisition laws, rules, regulations, policies, and procedures pertaining to the acquisition of commodities and services and contract administration of complex systems.
• Skilled at collaborating with others to monitor and manage contracts, scrutinize contractor performance, and measure quality and compliance within contract terms and conditions.
• Ability to advise program officials of regulatory requirements related to funding requirements, types of contracts, contract performance, metrics, and other contracting and procurement activities.
• Ability to plan, develop, and administer comprehensive internal processes related to financial management, contract administration, and budgeting.
• Ability to communicate effectively with others verbally and in writing. 
• Ability to multi-task, prioritize, and perform effectively under stressful conditions, sometimes for extended periods of time.
• Ability to work both independently and as a member of a team.
• Ability to successfully complete and maintain the Florida Certified Contract Manager (FCCM) in compliance with Section 287.057 and 215.971 (2)(a)1. F.S.
• Knowledge of the fundamentals of grants management and compliance with Section 215.97 and 215.971, Florida Statutes.

Minimum Qualifications:

• Bachelor's degree in Finance, Accounting, Contractural Management, or other related field. Work experience in the referenced fields may substitute on a year for year basis. 
• Experience in Financial Management, Contract Management, and/or Operations (i.e., scope of work development, vendor management, accounting, budgeting, reporting, etc.).  
• Florida Certified Contract Manager (FCCM) certification or the ability and willingness to obtain certification within the first 12 months of employment.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Salary : $32