What are the responsibilities and job description for the PURCHASING AGENT position at State of Florida?
Requisition No : 847643
Agency : Department of Transportation
Working Title : PURCHASING AGENT - 55006829
Pay Plan : Career Service
Position Number : 55006829
Salary : $38,012.51 - $49,192.66
Posting Closing Date : 03 / 06 / 2025
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
412 / FT. LAUDERDALE CONSTRUCTION
OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON : Robbie Hicks
CONTACT EMAIL ADDRESS : Robbie.Hicks@dot.state.fl.us
Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including :
- Health insurance (over 90% employer paid)
- 25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- 10 paid holidays a year
- Generous vacation and sick leave
- Career advancement opportunities
- Tuition waiver for public college courses
- Training opportunities
- Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to
SPECIAL REQUIREMENTS : You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodation to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION : Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state's eProcurement system MyFloridaMarketPlace (MFMP) and financial management service (FMS). Acts as a P-Card "Card Holder" for the unit and acts as "Requestor" on the State E-Procurement System Program and Financial Management Service (FMS). Inputs in to systems on a daily basis or as necessary to achieve compliance with purchasing rules and procedures. Obtains competitive quotes / proposals as requested, either by telephone or in writing. Receives records and unpacks a variety of store items. Checks incoming materials for quantity and quality against purchase orders and / or invoices and places them in proper storage area.
Prepares, reviews, and processes purchase orders / direct orders using Ariba system and / or Purchasing Card. Responsible for the timely and accurate processing of vendor invoices and warrants for the payment of services rendered. Prepares and processes fiscal paperwork, i.e. Utility Invoice Transmittals, Contract Invoice Transmittals, Requisitions, Local Purchase Orders, travel forms, Individual Reimbursement Vouchers according to established procedures. Receives and submits invoices for payments meeting state determined purchasing guidelines. Compile and provide tracking / production data as requested in various forms and maintains procurement files.
Provides budget information by management as requested to ensure spending meets budgetary requirements. Updates budget analysis spreadsheets and prepares reports as needed. Reconcile budget and maintain budgetary records for the unit.
Resolves complaints generated during performance of contract or purchase order. Confers with personnel, users and vendors to discuss defective or unacceptable goods or services and determines corrective action.
Analyze procurement requests, reviews specifications provides instruction to project managers, coordinate critical events, reviews and evaluates quotes / proposals and issues Purchase Orders and written agreements.
Assist in Emergency Operation Recovery Efforts.
KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of budget management and / or procurement of goods and services. Knowledge of record and file management. Skill in reading, understanding and applying applicable rules, regulations, policies and procedures. Ability to listen to and understand the needs of both internal and external customers. Ability to plan, coordinate, complete and track the status of assignments. Ability to follow oral and written instructions. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with others. Ability to collect information / data and review for accuracy and completeness. Ability to use office equipment, Microsoft software applications, and databases.
OTHER JOB RELATED REQUIREMENTS : Responsible for adhering to the provisions and requirements of Section 215.422,F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures. Utilizes business plans as an integral part of daily work activities in support of the Department's / Unit Plans to accomplish the mission of the Department. On an as needed basis may be required during periods of emergency and / or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and / or state-wide, including weekends; Overnight travel may be required for statewide meetings, training, conferences or seminars
MINIMUM QUALIFICATIONS : High School Diploma or Certificate of High School Equivalency. 2 years' experience in a related field can substitute for the high school diploma or equivalency.
AS A CANDIDATE, YOU MAY BE REQUIRED TO PROVIDE DOCUMENTATION (I.E. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, COLLEGE TRANSCRIPTS, ETC.) TO VERIFY MEETING THESE MINIMUM QUALIFICATIONS.
A Competitive Area Differential (CAD) additive in the amount of $1,268.80will be added to the annual salary.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Location :
Salary : $38,013 - $49,193
