PURCHASING ANALYST - SES - 48003608

Requisition No: 850836 

Agency: Department of Education

Working Title: PURCHASING ANALYST - SES - 48003608

 Pay Plan: SES

Position Number: 48003608 

Salary:  $44,060.11 - $69,831.00 

Posting Closing Date: 04/22/2025 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance & Operations

Office of Contracts, Grants and Procurement Management Services

LOCATION: Tallahassee Turlington Building

Position Title: Purchasing Analyst – SES (Position Number: 48003608)

Salary Range: $44,060.11 - $69,831.00 

This Advertisement may be used to fill current and future vacancies for up to 6 months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Office Contact

Nancy Sauls: 850-245-0788 (Please leave a clear and concise message.)

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• The incumbent in this position has direct access to agency employees' information of a confidential nature providing and seeking assistance from managerial and administrative employees who perform jobs relating to employer/employee relations, collective bargaining and/or other personnel issues or budget administration and contract analysis as defined in Sections 447.203(4)(a) and 1012.01 (3), Florida Statutes.
• The person in this position must have working knowledge of general public purchasing practices; Chapter 287, Florida Statutes; Rule 60A F.A.C.; department Policies and Procedures and other requirements.
• The incumbent provides procurement review and approval of MyFloridaMarketPlace (MFMP) requisitions and eQuotes consistent with Law, Rule, policy and procedure. The incumbent seeks assistance from the departmental Budget and General Counsel's offices on procurement of commodities and services for the department and systemwide or schoolwide procurements for all school districts within Florida, such as buses, students testing and evaluation, i.e., FM, school readiness screening system for early screening inventory and school behavior screening, and K-1 diagnostic reading assessment instrument.
• The incumbent provides assistance with the development of original specifications and the revising of existing specifications for goods or services purchased by the agency. The specifications developed and revised will primarily be used in Requests for Information (RFI), Requests for Quotations (RFQ), Invitations to Bid (ITB's), Requests for Proposals (RFP's), and agency contracts.
• The incumbent also participates in the evaluation of bids, proposals or replies received from vendors, organizes and conducts pre-bid conferences and committee meetings, documents vendor performance and ensures the bid & single source process and awarding of contracts are properly followed, ensures all procurements are made in accordance with Florida Statutes, Department of Management Services Purchasing Rules, policy and procedure and other requirements, conducts individual informal training & formal training to groups to inform agency personnel on a statewide basis of procurement policies and procedures and MFMP requirements.
• The incumbent also provides confidential assistance relating to purchasing policies and procedures and formal procurements to high level managerial employees, including the Commissioner of Education, and the Deputy Commissioners of Education. The position also provides confidential assistance to other program directors throughout the agency who work directly with high level administrative personnel assigned responsibilities of systemwide or schoolwide functions such as district school superintendents, principles and other district-based instructional administrators within the 67 school districts.
• The incumbent incorporates contract administration and independent work which involves implementing and administering purchasing policies and procedures using detailed analysis, planning, research and development in procurement functions and for the continuous improvement of procurement operations.
• The incumbent will also provide confidential assistance on the preparation of contract documents to contract managers and high-level managerial staff and program directors. Also responsible for the review and approval of contracts, contract documents and attachments for compliance with Federal, State and Department requirements.
• The incumbent investigates and takes appropriate action (i.e., documenting "Requests for Assistance" and "Complaint to Vendor" forms with Department of Management Services, assisting vendors, etc.) as necessary and identifying vendors for items unique to the Department of Education and assists reporting and increasing agency spending with certified minority and women owned businesses. Works with minority vendors in obtaining certification through the Department of Management Services. 

Who We’re Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance expectations, sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education:

• One to Two years of purchasing experience
• One to Two years of contract management experience
• Ability to communicate effectively including verbal and written communication
• Experience in creating and conducting training courses
•  

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants with proficiency using MFMP and Vendor Bid System (VBS)
• Applicants with experience using extensive sourcing best practices
• Applicants with extensive experience in data collection, compilation, and analysis                 

MISSION STATEMENT 

“The Office of Contracts and Procurement manages the processes for executing, amending, and monitoring implementation of contracts on behalf of the department. This office also is responsible for implementing all purchases for the department in accordance with state and federal laws and rules, thus assuring that goods and services are procured at the best value for the state.”

https://www.fldoe.org/finance/contracts-grants-procurement//

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.  

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

 For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• • Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.  

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.  

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Salary : $44,060 - $69,831