Secretary

Requisition No : 840750

Agency : Department of Education

Working Title : SECRETARY SPECIALIST - 48006732

Pay Plan : Temp

Position Number : 48006732

Salary : $15.75 (hourly)

Posting Closing Date : 12 / 31 / 2024

Total Compensation Estimator Tool

OCCUPATION PROFILE

Department of Vocational Rehabilitation

OPS-SECRETARY SPECIALIST

Jacksonville / Duval County Office / UNITS - 08F

This is a OPS Position - Part-time 20 hours a week $15.75 per hour)

DESCRIPTION

This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Positions will be located in Jacksonville Offices.

EXAMPLES OF WORK

Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals.

Opens incoming mail and routes mail to appropriate individuals.

Answers routine correspondence.

Composes and distributes meeting notes, correspondence, and reports.

Schedules appointments.

Maintains calendar and coordinates conferences and meetings.

Takes dictation in shorthand or by machine and transcribes information.

Files correspondence and other records.

Makes copies of correspondence and other printed matter.

Arranges travel schedules and reservations.

Greets and welcomes visitors, determines nature of business, and conducts visitors to employer or appropriate person.

Compiles and maintains lists and records.

Records and types minutes of meetings.

Compiles and types reports.

Mails newsletters, promotional material and other information.

Orders and dispenses supplies.

Prepares and mails checks.

Collects and disburses funds from cash account and keeps records.

Provides customer service.

EXAMPLES OF JOB CHARACTERISTICS

Communicating With Other Workers

Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone / electronic transfer.

Communicating With Persons Outside Of the Organization

Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources.

This information can be exchanged face-to-face, in writing, or via telephone / electronic transfer.

Interacting With Computers

Controlling computer functions by using programs, setting up functions, writing software, or otherwise communicating with computer systems.

Establishing and Maintaining Relationships

Developing constructive and cooperative working relationships with others.

Processing Information

Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.

Getting Information Needed to do the Job

Observing, receiving, and otherwise obtaining information from all relevant sources.

Performing for / Working With Public

Performing for people or dealing directly with the public, including serving persons in restaurants and stores, and receiving clients or guests.

Performing Administrative Activities

Approving requests, handling paperwork, and performing day-to-day administrative tasks.

Documenting / Recording Information

Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic / magnetic recording.

Evaluating Information Against Standards

Evaluating information against a set of standards and verifying that it is correct.

EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES

Active Listening

Listening to what other people are saying and asking questions as appropriate

Coordination

Adjusting actions in relation to others' actions

Writing

Communicating effectively with others in writing as indicated by the needs of the audience

Reading Comprehension

Understanding written sentences and paragraphs in work related documents

Information Organization

Finding ways to structure or classify multiple pieces of information

Service Orientation

Actively looking for ways to help people

Speaking

Talking to others to effectively convey information

Time Management

Managing one's own time and the time of others

Clerical

Knowledge of administrative and clerical procedures and systems

English Language

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar

Computer

Knowledge of computer software including applications

Telecommunications

Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems

Customer and Personal Service

Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS

EFFECTIVE 7 / 01 / 02

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735).

Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.

0455, F.S., Drug-Free Workplace Act.

Last updated : 2024-11-04

Salary : $16