SENIOR CLERICAL SPECIALIST - 64084812

Requisition No: 843714 

Agency: Department of Health

Working Title: SENIOR CLERICAL SPECIALIST - 64084812

 Pay Plan: Career Service

Position Number: 64084812 

Salary:  $35,028.76 (Includes a CAD ($1,268.80) 

Posting Closing Date: 01/15/2025 

Total Compensation Estimator Tool

Open Competitive Opportunity 

 

Specific Responsibilities

This is a Senior Clerical Specialist position in the Maternal Child Health Program. This position will cross-trained in and supports the Nurse Family Partnership program (NFP), and Data Team program. This position requires a focus on functional areas such as supply chain management, inventory management, and continuous process improvement, working with external suppliers, program partners, and data analysis. Work in several databases to research, record, update, upload, maintain information, produce reports and spreadsheets for further analysis and program support. Adherence to all established Florida Department of Health safety procedures and practices while in the workplace and in the community. Work is performed under the supervision of the Operations & MGMT Consultant MGR - SES. This position requires independent judgment, initiative, applying general knowledge of business practices and skill in applying instructions to accomplish various job functions.

 

This position is designated as a sensitive position and is required to maintain confidential information in accordance with the Florida Department of Health (FDOH) Palm Beach County Health Department (CHD) Information Security Policy, Protocols and Procedures. Confidential Data Sets: Has access to Clinical information and Healthy Start data sets, and Maternal Child Health Program data. May view and update information in the Healthy Beginnings Database (HBDS) for the purpose of data analysis, verifying data, running reports, client look-up, update and verification as needed. Uses data driven actions to manage and improve the division’s work processes. Will use the quality circle, Plan-Do-Check-Act (PDCA) to regularly review and improve all work processes. Has access to My Florida Marketplace (MFMP) and the In-Stock Inventory System (ISS) to create purchase requisitions.

 

Provides primary support to the Maternal Child Health - Women’s Health Initiative (WHIN) program, and the Healthy Beginnings Nurses (HBN) program. Analyzes, uploads, and maintains client information and provider progress into HBDS within program defined deadlines. Responsible to maintain, and distribute program supplies, client materials and other related items. Creates, assesses, and manages all program packets used to enroll and manage client progress.

 

Manages supply chain and inventory including but not limited to, stock levels, reorder points, reorder amounts, and suppliers. Provides management with inventory status, makes recommendations for using new items and suppliers, and acquires all supplies, program materials, educational materials, and client development tools. Forecasts purchasing and program requirements from database information and Excel inventory to ensure appropriate inventory is on hand without exceeding storage capacity.

 

Responsible to extract data from HBDS and other systems in order to merge information with other documents to create pull-lists and labels for supplies distribution, provider letters, and notices. Analyzes data and reports to make recommendations and provide information to management on program and grant requirements, trends, potential problems and potential opportunities.

 

Works with external providers to manage and obtain services for clients within all Healthy Beginnings System of Care partner agencies such as Homesafe,Together Our Teens Succeed (TOTS), Kids Closet, and dental programs. Notifies medical providers at the beginning and ending of client service periods as required by program grants.

 

Performs other duties as assigned.

 

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge, skills and abilities to use Microsoft Outlook, Microsoft Office, Word and Excel.
• Ability to communicate effectively.
• Ability to apply critical thinking, decision making, and problem solving.
• Ability to plan, organize and coordinate work assignments.
• Ability to operate a variety of standard office equipment such as computers, scanners, and electronic facsimile.
• Knowledge of office procedures and practices.
• Knowledge of the principles of correct grammar usage.
• Ability to establish and maintain effective working relationships with others.
• Ability to interpret rules, regulations, policies and procedures.
• Ability to prepare reports and maintain records.
• Ability to review data for accuracy and completeness

 

Qualifications:

Licensure/registration/certification requirements: N/A

 

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Valid Driver’s License.

 

Working hours: (A) Daily from 8:00 AM to 5:00 PM (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.).

 

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

 

Where You Will Work:

800 Clematis Street, West Palm Beach, FL 33401

 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

 

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

 

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions.

 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

 

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Salary : $35,029