What are the responsibilities and job description for the PROGRAM SPECIALIST III, IV AND V - OAHU position at State of Hawaii?
Recruitment Information
Recruitment Number OHHI-25015
This recruitment is being conducted under the Operation Hire Hawaii (OH-HI) project, a targeted outreach initiative featuring an expedited hiring process, fast-tracking qualified applicants into job opportunities throughout Hawai’i.
Applications received for this recruitment will be reviewed for Legal Authorization to work in the US. All applicants who pass the Legal Authorization review will be referred to the hiring department for consideration and an initial review of the application.
Applicants who meet the initial review requirements at the departmental level may be contacted by the hiring program for an interview. All applicants interviewed by the hiring program will be notified of their selection or non-selection by the department.
The application referral and potential interview conducted at the departmental level does not imply that applicants have met all Minimum Qualification Requirements. A thorough review of all applications received will be conducted by the Department of Human Resources Development and all applicants will be notified of the final disposition.
Salary:
Level III - $4,858 to $5,918 per month (SR-20, Step D to I)
Level IV - $5,258 to $6,399 per month (SR-22, Step D to I)
Level V - $5,918 to $7,198 per month (SR-24, Step D to I)
Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.
A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.
Duties Summary
Positions in the Program Specialist series perform and/or supervise professional work in planning, developing, coordinating, monitoring and evaluating programs, operations and activities in support of an agency's program. The work involves conducting studies, research, and analyses to identify needs or recommend solutions to problems; developing program plans, policies and procedures, rules and regulations, for the monitoring and maintenance of current programs or establishment of new programs and services; or providing advisory services, training, serving as liaison or resource to community organizations or others concerned with the agency's programs and activities for the implementation of new or revised programs or functions.
Level III positions assist a higher-level specialist(s) by performing assignments of limited scope and complexity. Such assignments include, but are not limited to, conducting studies and analyses of projects of limited scope, or segments of larger studies or projects; participating in the monitoring or review of program operations for the purpose of assisting in program evaluation or quality assurance activities; or participating in technical consultation activities by explaining State and federal laws, agency rules and regulations to staff in the operating program(s).
Positions may also participate in one or more administrative and staff support activities such as budget formulation, grants or contracts management, staff development, development of legislation, provision of advisory services to line staff and others on new or revised techniques, processes and procedures, policy interpretation, etc.
Level IV positions perform the FULL RANGE of program planning and development activities, in support of an agency's program. The work of positions in this class range from assignments of moderate complexity, such as the routine review of program operations to insure that program objectives are being met, to the highly complex assignments of the next higher level, the Program Specialist V. However, the primary work of positions in this class regularly involves complex assignments such as the development of new policies or standards that impact the agency and the interrelationships of its programs, and the development of comprehensive reports of findings and conclusions. Some positions may supervise lower-level program specialists and/or other workers.
Level V positions are typically reflective of three general types:
A: A program specialist that supervises a staff of program specialists performing program planning and development work, and in addition, may participate in the performance of various program planning and development activities in support of an agency's program;
B: A program specialist located at the departmental or division level, with responsibility for all of the program planning, development, and implementation activities for one or more major components of the agency's overall program. Such responsibility has a MAJOR impact on the program's operations and services and includes, but is not limited to, being cognizant of changes to State and federal laws, legislation, policies, etc.; evaluating their impact on program goals and priorities, and resolving any issues or problems; anticipating and determining the need and making recommendations for review and development of new or revised plans, goals and objectives; ensuring that the coordination and implementation of new or revised program plans, policies, functions, work processes, etc., are properly and efficiently executed; and providing advice and consultation to managers, supervisors and others. Technical determinations are not normally questioned and the specialist is given considerable authority to coordinate work activities with federal and other State and private agencies in the planning and development of new or improved plans, policies, standards, operations, etc.;
C: A program specialist located at the departmental or division level, performing the most complex, extensive, and intensive program development, implementation, and evaluation assignments. The intensity of the agency's program is such that it requires the constant development of new or revised programs and plans, policies and standards, etc., to meet constantly changing federal requirements, legislative mandates, or consumer needs. The assignments are highly developmental, and involve solving unprecedented issues or controversial problems, or developing new concepts or methodologies that impact the entire agency's operations, goals and objectives, or provision of services. Considerable resourcefulness and creativity are required in the development of new programs and services, and recommendations carry considerable weight.
Excluded from the Program Specialist series are positions which involve professional work identified with other occupations by the nature of the paramount qualification requirements and/or in which the primary emphasis of the work requires knowledge in a specific or specialized occupational field such as engineering, social work, budget evaluation and analysis, management and organizational analysis, etc. Such positions should be classified in the appropriate specialized series.
Minimum Qualification Requirements
APPLICANTS WILL BE PLACED ON THE ELIGIBLE LIST FOR ALL LEVELS FOR WHICH THEY ARE QUALIFIED.
To qualify, you must meet all of the following requirements:
Legal Authorization to Work:
The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Basic Education: Bachelor's degree from an accredited four-year college or university.
General Experience: One and one-half (1-1/2) years for all levels of progressively responsible professional work experience which required a high degree of analytical skill. Such experience must have involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action.
Specialized Experience: NONE for Level III, one (1) year for Level IV, and two (2) years for Level V, of progressively responsible professional experience in one or a combination of the following:
A. Type 1: Professional work experience in any field which involved work such as monitoring, evaluating, or conducting studies and analyses of programs or projects to make recommendations for the development or revision of standards, policies, procedures, or techniques; gathering and analyzing data to determine conformance with standards and requirements and recommending improvements or developing training materials; and giving technical advice and direction pertaining to program standards, requirements, or techniques.
B. Type 2: Professional experience in a pertinent field/program area related to the agency's/program's role, function, operations, and/or program activities which provided knowledge of principles and practices, current issues and concerns of the identified field/program area and State and federal agencies, community, resources and services that interact with and have an impact on the agency's programs and activities.
Quality of Experience: For Level V, applicants must possess experience independently performing the full range of program planning, development, and evaluation activities in support of an agency's program or program activities comparable to the Program Specialist IV level in the State service. Refer to Level IV duties above.
Supervisory Aptitude: For Levels IV and V, supervisory aptitude rather than actual supervisory experience may be accepted. This requirement will be considered to have been met when there is strong affirmative evidence of the necessary supervisory abilities and/or potential.
Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
Driver's License: Some positions require a valid driver's license at the time of appointment.
The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, .
03372:03373:03374:060208:13:AS
Other Information
The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
CLICK HERE (Download PDF reader) for Important Information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.
Salary : $4,858 - $5,918
