What are the responsibilities and job description for the Financial Specialist, Student Leadership position at State of Idaho?
Description
State of Idaho
Division of Career Technical Education
Applications will be accepted through 4:59 PM MST on the posting end date.
STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position.
About the Agency:The Idaho Division of Career Technical Education (IDCTE) provides leadership, administration, and coordination for programs in secondary and post secondary career technical education (CTE) and adult education across the state of Idaho. With a customer-service focus, the Division leads Idaho’s efforts to prepare youth and adults for high-skill, in-demand careers.
Summary
The Financial Specialist is responsible for various professional financial duties requiring the application of accounting, auditing, and budgeting theory, principles, and practices. This position serves as the primary accountant for the career technical student organizations (CTSO) managed through the Division. Additional duties include accounts receivable and accounts payable processes and report for the Division as a whole.
Job Responsibilities
Recruitment Contact:Questions about the position or the application process can be directed toKayla Otto, Human Resource Business Partner I, 208-854-3064 or kayla.otto@dhr.idaho.gov.
Special Notification:This position is exempt from the rules of classified service under the provisions of Section 67-5303, Idaho Code. This position is educational professional exempt from overtime. The successful applicant will be required to pass a background check.
Benefits
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. Additionally, Career Technical Education employees receive tuition reduction benefits under the State Board of Education. For additional information, please visithttps://dhr.idaho.gov/information-for-state-employees/.
EEO/ADA/Veteran
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or emailada.coordinator@dhr.idaho.gov. (If you have a contact for applicant accommodations at your agency, please replace the contact information).
Preference may be given to veterans who qualify under state and federal laws and regulations.
State of Idaho
Division of Career Technical Education
Applications will be accepted through 4:59 PM MST on the posting end date.
STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position.
About the Agency:The Idaho Division of Career Technical Education (IDCTE) provides leadership, administration, and coordination for programs in secondary and post secondary career technical education (CTE) and adult education across the state of Idaho. With a customer-service focus, the Division leads Idaho’s efforts to prepare youth and adults for high-skill, in-demand careers.
Summary
The Financial Specialist is responsible for various professional financial duties requiring the application of accounting, auditing, and budgeting theory, principles, and practices. This position serves as the primary accountant for the career technical student organizations (CTSO) managed through the Division. Additional duties include accounts receivable and accounts payable processes and report for the Division as a whole.
Job Responsibilities
- Collaborate with and support financial activity of student leadership teams.
- Use QuickBooks for financial management and bookkeeping for the non-profit CTSOs managed by the Division, including backups, design forms and reports and other activities.
- Maintain and update financial records and general ledgers, ensuring accuracy and compliance with accounting principles and agency policies.
- Prepare and analyze financial statements, including balance sheets, income statements, and cash flow statements.
- Monitor and reconcile bank accounts, credit card transactions, and other financial transactions.
- Process accounts payable and accounts receivable, including invoicing, collections, and vendor payments.
- Assist in the preparation of CTSO budgets and forecasts, providing financial insights and recommendations to management.
- Conduct regular audits to identify and resolve discrepancies or errors in financial data.
- Ensure compliance with local, state, and federal financial regulations and reporting requirements.
- Collaborate with other departments to gather and analyze financial data for decision-making purposes.
- Provide support during financial audits, including preparing documentation and responding to auditor inquiries.
- Prepare and submit sales and use tax returns and payments
- Prepare and file annual nonprofit tax returns
- Prepare and file 1099 NEC forms
- Submit all business filings with the Secretary of State
- Assist with agencywide accounts payable and receivable processing using the state’s accounting system, LUMA.
- Bachelor's degree in accounting or equivalent credentials OR 1-2 years of related professional experience OR a combination of related experience and education.
- Knowledge of or experience using QuickBooks® and/or QuickBooks® Online or other similar bookkeeping software.
- Knowledge of accounting practices and principles.
- Knowledge of or experience with state government accounting.
- Experience completing non-profit organization annual reporting documentation.
- Experience providing accurate reports and other accounting data.
- Experience working collaboratively and reviewing the work of other accounting professionals.
- Demonstrate strong written and verbal communication skills.
- Understanding of secondary and postsecondary educational systems in Idaho.
- Knowledge of or experience with career technical education.
- Knowledge of or experience with career technical student organizations.
- Experience completing non-profit organization annual reporting documentation.
Recruitment Contact:Questions about the position or the application process can be directed toKayla Otto, Human Resource Business Partner I, 208-854-3064 or kayla.otto@dhr.idaho.gov.
Special Notification:This position is exempt from the rules of classified service under the provisions of Section 67-5303, Idaho Code. This position is educational professional exempt from overtime. The successful applicant will be required to pass a background check.
Benefits
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. Additionally, Career Technical Education employees receive tuition reduction benefits under the State Board of Education. For additional information, please visithttps://dhr.idaho.gov/information-for-state-employees/.
EEO/ADA/Veteran
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or emailada.coordinator@dhr.idaho.gov. (If you have a contact for applicant accommodations at your agency, please replace the contact information).
Preference may be given to veterans who qualify under state and federal laws and regulations.
