What are the responsibilities and job description for the Accounting Specialist - Adjustments position at State of Illinois?

Agency : Illinois Office of Comptroller

Class Title : ACCOUNTING SPECIALIST - 50128

Closing Date / Time : 02 / 20 / 2025

Salary : $54,684.36 - $85,078.06 / year

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Plan / BU : IFT / Teamsters

A RESUME IS REQUIRED FOR THIS JOB POSTING

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44509

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Specialist for Adjustments.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.

Major Function

Processes Warrant Action Requests for replacement of non-escheated warrants, completes Multi-Warrant Action Requests, Warrant Requests, and prepares Affidavits. Process Warrant Distribution Affidavits, research checks submitted by businesses & individuals and forwarding them as appropriate to vouchering agencies, sorts and counts warrants, verifies warrants for data integrity, and performs other duties as assigned.

Job Responsibilities

Process Warrant Action Requests for replacement of non-escheated warrants received from vouchering agencies by researching on Statewide Accounting Management System (SAMS) tables. C omplete a Multi-Warrant Action Request, data entry and preparation of Warrant Request and Affidavits, and transmits the required paperwork to the appropriate Accounting Specialist.

Process Warrant Distribution Affidavits by researching SAMS tables for current status. If warrants are ongoing payments or involve an address change, an authorizing agency must be contacted to authorize replacement. Once all criteria are met, prepare Warrant Action Requests that are processed.

Research checks submitted by businesses & individuals then forward those payments, as appropriate, to vouchering agencies or return the payments to sender requesting more identifying information. Research / order copies of paid warrants to provide payees for verification of endorsements.

Sort, count and post returned warrants before data entry of status changes.

Verifies that warrants provided by Accounting Specialist, or the retirement systems are the correct warrants to be cancelled and prepare for cancellation.

Prepare Treasurer’s Letters of Endorsement from telephone inquiries or written requests.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of two years of college and one (1) year of technical accounting experience or four (4) years of related clerical bookkeeping experience.

Preferred Qualifications

Prefers previous professional experience of or training in accounting techniques and procedures, and the ability to analyze accounting records and documents.

Knowledge, Skills, and Abilities

Requires extensive knowledge of office methods and procedures.

Requires ability to use mainframe and microcomputer-based programs.

Requires ability to apply established accounting methods and techniques.

Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Requires ability to use analytical and fact-finding techniques.

Requires ability to follow written and oral instruction of moderate complexity.

Requires ability to maintain satisfactory working relationship with other employees and the general public.

May require a working knowledge of accounting techniques and procedures.

May require ability to prepare financial statements and reports.

May require ability to analyze routine accounting records and documents.

Benefits

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date.

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation.

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.

Work Hours : Monday - Friday, 37.5 hours / week

Work Location : 325 W Adams St, Springfield, Illinois, 62704-1884

Agency Contact : Kammy Ferrigno

Email : Kammy.Ferrigno@illinoiscomptroller.gov

Phone # : 217-782-6085

Posting Group : Office & Administrative Support

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $54,684 - $85,078

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