What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT I - Sangamon County position at State of Illinois?

Job Requisition ID : 44616

Closing Date / Time : 02 / 28 / 2025

Agency : Department of Labor

Class Title : ADMIN ASSISTANT I - 00501

Skill Option : None

Bilingual Option : None

Salary : Anticipated Starting Salary $5423.00 - $7721.00 / month

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Plan / BU : RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44616

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

As a State of Illinois Department of Labor Employee, you will receive a robust benefit package that includes the following :

Monday-Friday work schedule
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
13 Paid Holidays annually, 14 on even-numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

For more information about our benefits please follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

Position Statement

This position is in the Conciliation and Mediation Division of the Illinois Department of Labor, specifically the Equal Pay Section. The Administrative Assistant will support the work of a team of Labor Conciliators in the Sangamon County Equal Pay Act Section as they assist citizens in recovering unpaid wages as required by the various laws enforced by the Department. This unique opportunity offers an exceptional benefit package to include health insurance, including eye care and dental, Deferred Compensation, life insurance and retirement. If you are interested in this position and you possess the necessary qualifications, we invite you to apply for this position.

Essential Functions

Assists the Equal Pay Act Manager in implementing and executing programs and for the enforcement of the Equal Pay Act. Interacts with Labor Conciliators to assist them with technical aspects relating to their case processing. Works with IDOL staff in other sections, staff in other governmental agencies and members of the public to implement and execute programs and procedures for laws enforced by the Department.

Monitors caseloads, updates databases and generates reports for the Equal Pay Act Manager to reflect and monitor aging of cases, case progress and case status.

Using highly technical knowledge of the Equal Pay Act and other laws enforced by the Division, reviews all electronic mail, US Postal and courier mail, to determine jurisdiction under the Act, responds to or distributes electronic and other mail to appropriate staff.

Conducts file and database review to determine if information should be issued, or hearing should be scheduled.

Answers telephones and electronic mail responding to complex technical questions regarding laws enforced and systems used by the division.

Develops and updates training materials for division staff and the public on the Equal Pay Act and other laws enforced by the Division.

Performs other duties as required or assigned which are reasonably within the scope of the duties above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.

Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

Prefers one (1) year of experience working with the Equal Pay Act.

Prefers working knowledge of Microsoft Office (Outlook, word, Access, Database, mainframe, PowerPoint), and personal computer operations, and extensive knowledge of Microsoft Excel.

Prefers one (1) year of experience writing concise and complex documents.

Prefers one (1) year of experience in customer service or one-year in a support role.

Prefers one (1) year of experience producing financial reports.

Conditions of Employment

This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controls.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency Statement

The Illinois Department of Labor (IDOL) is one of Illinois' most important and dynamic Agencies. With an annual budget of $22.6 million, and an authorized staff of more than 120 full-time employees, IDOL has the capacity and capability to provide administration and enforcement of over 25 labor and safety Laws. At IDOL, we take pride in our Agency's mission : to promote and protect the rights, wages, welfare, working conditions, safety and health of Illinois workers, regardless of race, religion, ethnicity, color or sexual orientation, through enforcement of state labor laws, and to safeguard the public through regulation of amusement rides and to ensure compliance with all other labor standards.

Work Hours : 8 : 30am-5 : 00pm (Flex Schedule Offered)

Work Location : Springfield - 524 South 2nd Street

Agency Contact : Danielle Routh

Email : danielle.routh@illinois.gov

Phone # : 217-786-0744

Posting Group : Employee Services

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $5,423 - $7,721

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