ADMINISTRATIVE ASSISTANT II

Job Requisition ID :  43030

Agency :   Department of Human Services

Class Title :  ADMINISTRATIVE ASSISTANT II - 00502

Skill Option :   None

Bilingual Option :   None

Opening Date :  01 / 23 / 2025

Closing Date / Time :  02 / 05 / 2025

Salary :  Anticipated Salary : $6,005 - $8,678 per month ($72,060 - $104,136 per year)

Job Type :  Salaried

Category :  Full Time

County :  Sangamon

Number of Vacancies :  1

Plan / BU :  RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

While not required, a Resume / Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and / or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position  MUST  apply electronically through the  illinois.jobs2web.com  website. State of Illinois employees should click the link near the top left to apply through the  SuccessFactors  employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43030

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Early Childhood is seeking to hire an energetic and detail-oriented administrative assistant to provide support for the Department of Human Services Bureau of Early Intervention.  The position assists in the management control of the office and bureau programs; conducts special review and evaluation projects for supervisor; ensures the development of needed information for management decisions; and interprets and explains office policies and procedures.  The Division of Early Childhood is one of six divisions within the Illinois Department of Human Services. DEC serves to strengthen and centralize Child Care, Early Intervention, and Home Visiting within DHS. The DEC vision is for Illinois’ young children and families to have the supports they need to achieve their full potential.  The DEC mission is to enhance access to programs and services that support whole child development. The DEC is committed to the following guiding values - Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect & Dignity, and Stability & Sustainability.

Essential Functions

Serves as administrative support to the Early Intervention Program Administrator in the Division of Early Childhood performing a variety of staff assignments, some of which are of a sensitive, controversial and / or confidential nature.

Compiles management, programmatic and statistical data necessary for preparation of reports on Bureau activities and services including material of a highly technical and sensitive nature involving policies, activities, services, and medical terminology.

Conducts a variety of studies and investigations of issues affecting Early Intervention operations.

Assists in the planning, development, and execution of procedures for the Bureau.

Serves as a liaison between the Division of Early Childhood and the Early Intervention Unit office and also other areas of the Department regarding flow of information.

Prepares agenda for and attends meetings.

Completes timekeeping functions for the Bureau as dictated by the Department of Human Services (DHS) timekeeping policies and procedures including serving as the main timekeeper and as a back-up timekeeper.

Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.

Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications

Two (2) years of professional experience communicating effectively (written and orally) and making recommendations that lead to greater efficiencies and effectiveness within the bureau and corresponding units.

Two (2) years of professional experience performing liaison work as a representative to an Administrator or Leader of a public or private organization to discuss and / or interpret programs and procedures for the general-public and / or other internal / external entities.

Two (2) years of professional experience efficiently tracking status and / or completion of assignments across the bureau to ensure such assignments are thorough and completed with designated time frames.

Two (2) years of professional experience in the use of graphs, charts, and / or maps (e.g., two dimensional, and ArcGIS maps).

Two (2) years of professional experience in computer software such as Microsoft Office Suite.

Two (2) years of professional experience discussing and / or interpreting early childhood programs and procedures for the public.

Work Hours : 8 : 30am - 5 : 00pm, Monday - Friday; 1-hour unpaid lunch

Work Location : 823 E Monroe St, Springfield, Illinois, 62701

Division of Early Childhood

Bureau of Early Intervention

Springfield / Sangamon County

Agency Contact :   DHS.HiringUnit@illinois.gov

Posting Group : Office & Administrative Support; Social Services

About the Agency :

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following :

A Pension Program

Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

3 Paid Personal Business Days annually

12 Paid Sick Days annually (Sick days carry over from year to year)

10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

13 Paid Holidays annually, 14 on even numbered years

Flexible Work Schedules (when available dependent upon position)

12 Weeks Paid Parental Leave

Deferred Compensation Program - A supplemental retirement plan

Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

Federal Public Service Loan Forgiveness Program eligibility

GI Bill® Training / Apprenticeship Benefits eligibility for qualifying Veterans

5% Salary Differential for Bilingual Positions

Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com  – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Salary : $72,060 - $104,136