What are the responsibilities and job description for the BUREAU CHIEF position at State of Illinois?
Job Requisition ID: 45054
Opening Date: 04/03/2025
Closing Date/Time: 04/16/2025
Agency: Department of Human Services
Class Title: SENIOR PUBLIC SERVICE ADMINISTR - 40070
Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial
Bilingual Option: None
Salary: Anticipated Salary: $10,000 - $12,000 per month ($120,000 - $144,000 per year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: None
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 45054
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Subject to administrative approval, serves as the Chief of the Bureau of Expenditure Accounting in the Office of Fiscal Services. Formulates and implements policy for the total management process of the Bureau, which has a statewide impact, and procedures that are in accordance with the Illinois Office of the Comptroller rules and regulations and Generally Accepted Accounting Principles (GAAP). Directs, organizes, plans, executes, controls, and evaluates the operations of the Bureau of Expenditure Accounting. Manages, directs, and coordinates through subordinate supervisors, complex accounting, reconciliation, monitoring, reporting and document processing functions on a statewide basis. Verifies adequate internal controls exist and documented for change to the statewide accounting system. Supervises staff engaged in the preparation and maintenance of complex expenditure accounting records.
Essential Functions
Serves as the Chief of the Bureau of Expenditure Accounting.
Directs, organizes, plans, executes, controls, and evaluates the activities and staff of the Bureau.
Formulates operating programs and policies regarding expenditure accounting systems; manages and directs the development and maintenance of an agency-wide accounting system, supervises the preparation and maintenance of complex expenditure accounting records, and manages, through subordinate supervisors, an accounting unit fiscally responsible for receiving, monitoring, reporting, and evaluating agency appropriated funds involving state and federal funds and federal grant monies.
Serves as a member of the management teams in researching issues of importance or sensitive and confidential in nature.
Serves as full line supervisor.
Manages through subordinate supervisors the coordination of the total contractual payroll operation and the document processing activities.
Develops and monitors the budget for the Bureau for effective and budget conscious operations including development of the annual budget process.
Meets with and confers with staff of other agency sections and with budget managers to determine financial status of obligations, client service funding, payroll, and special funding projects.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years college with courses in business fiscal or accounting.
Requires prior experience equivalent to four (4) years of progressively responsible fiscal or accounting experience in a public or private business organization.
Preferred Qualifications
- Five (5) years of professional experience working with an automated accounting system.
- Five (5) years of professional experience working with state and federal policies and rules relating to state or non-state accounting procedures.
- Five (5) years of professional experience working with Comptroller and Treasurer policies and procedures, Federal and State statutes, administrative rules, and regulations relative to state accounting to ensure compliance with GAAP and GASB standards.
- Five (5) years professional experience ensuring procedures and reports are sufficient for processing and reporting and assisting staff with resolution of issues.
- Five (5) years professional experience providing responses to internal and external audit requests.
- Five (5) years of professional experience assigning work, providing guidance to subordinates, recommending counseling and /or discipline following collective bargaining agreement, training staff, approving time off, and preparing and signing performance evaluations.
Work Hours: 8:30am - 5:00pm, Monday-Friday; 1-hour unpaid lunch
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Office of Fiscal Services
Bureau of Expenditure Accounting
Agency Contact: DHS.HiringUnit@Illinois.gov
Posting Group: Leadership & Management; Fiscal, Finance & Procurement; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Salary : $120,000 - $144,000
