What are the responsibilities and job description for the Cost Reporting Coordinator position at State of Illinois?

Agency : Department of Human Services

Class Title : EXECUTIVE II - 13852

Skill Option : None

Bilingual Option : None

Opening Date : 01 / 17 / 2025

Closing Date / Time : 01 / 31 / 2025

Salary : Anticipated Salary : $6,339 - $9,178 per month ($76,068 - $110,136 per year)

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Plan / BU : RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

While not required, a Resume / Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and / or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43569

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office of Contract Administration is seeking to hire a position to serve as Cost Reporting Coordinator. This position supervises and performs desk reviews of audited financial statements and Consolidated Yearend Financial Reports (CYEFR’s), Consolidated Financial Reports (CFR's), Service Organization Control Reports (SOC 1 & 2 Reports) and Grant Closeout Reports submitted by grantee-providers to the department. In addition, assists Bureau Staff with the dissemination and collection of annual financial reporting. Serves as a working supervisor. Reviews existing policies and procedures, guidelines and forms related to desk reviews on an on-going basis. Performs a variety of technical functions of a highly specialized nature related to the development, analysis, and revision of procedures, methods of operation and processing of Audit, CYEFR, CFR & SOC reviews to ensure that provider grants and vendors adhere to Federal and State regulations and policies.

Essential Functions

Serves as Cost Reporting Coordinator.
Serves as a working supervisor.
Coordinates and processes the Grant Funds Recovery & SOC Report review processes.
Assists Bureau Staff with the dissemination and collection of annual financial reporting.
Prepares reports and correspondence in support of group efforts including contact with grantees and Medicaid Providers for the Stop Payment Lists (SPLTS) and vendor hold.
Analyzes and determines the specific forms and / or reports necessary to proceed with Audit & CYEFR desk reviews.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.

Requires two (2) years of responsible administrative experience in a public or business organization.

Specialized Skills

Of the two (2) years of required experience, requires two (2) years professional experience utilizing advanced Excel skills, such as formatting, Pivot Tables, sorting and subtotal / total functions and a myriad of data collection tools like Crystal Reports, HANA Reports, and Business Objects Reports, and utilizing state and federal rules, regulations and guidelines for the administration of grants, provider agreements and contract development and processing for a public or private organization, as well as preparing reconciliations of individual and group accounts in support of the Grant Accountability Transparency Act (GATA).

Preferred Qualifications

Two (2) years professional experience utilizing advanced Excel skills, such as formatting, Pivot Tables, sorting and subtotal / total functions and a myriad of data collection tools like Crystal Reports, HANA Reports, and Business Objects Reports, and utilizing state and federal rules, regulations and guidelines for the administration of grants, provider agreements and contract development and processing for a public or private organization, as well as preparing reconciliations of individual and group accounts in support of the Grant Accountability Transparency Act (GATA).

One (1) year of professional experience speaking with and presenting ideas and concepts to large audiences and senior leaders, managers, and grantees.

One (1) year of professional experience in Microsoft Office Suite including Outlook, Word, and PowerPoint.

One (1) year of professional experience creating, revising, and utilizing complex documents.

One (1) year of professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking, prioritizing, and tracking the process of numerous contracts simultaneously.

One (1) year of professional experience exercising judgment and discretion in implementing and interpreting departmental policies and procedures.

Work Hours : 8 : 30am - 5 : 00pm, Monday - Friday; 1-hour unpaid lunch

Work Location : 600 E Ash St, Springfield, Illinois, 62703

Office of Contract Administration

Bureau of Policy and Review

Financial Reporting and Cost Reporting Unit

Agency Contact : DHS.HiringUnit@illinois.gov

Posting Group : Leadership & Management; Social Services

About the Agency :

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following :

A Pension Program

Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

3 Paid Personal Business Days annually

12 Paid Sick Days annually (Sick days carry over from year to year)

10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

13 Paid Holidays annually, 14 on even numbered years

Flexible Work Schedules (when available dependent upon position)

12 Weeks Paid Parental Leave

Deferred Compensation Program - A supplemental retirement plan

Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

Federal Public Service Loan Forgiveness Program eligibility

GI Bill® Training / Apprenticeship Benefits eligibility for qualifying Veterans

5% Salary Differential for Bilingual Positions

Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $76,068 - $110,136

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