What are the responsibilities and job description for the DOC East Moline Business Administrator's Office Coordinator position at State of Illinois?
Position Title : Office Coordinator
Agency : Department of Corrections
Class Title : OFFICE COORDINATOR - 30025
Skill Option : Keyboarding
Bilingual Option : None
Closing Date / Time : 01 / 17 / 2025 11 : 59 p.m.
Salary : Anticipated Starting Salary $4,130 / month; CBA Applies; Full Range : $4,130 - $5,463 / month
Job Type : Salaried
Category : Full Time
County : Rock Island
Number of Vacancies : 1
Plan / BU : RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 43966
While not required, a Resume / Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and / or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Corrections is seeking a motivated, organized, and professional Office Coordinator for the Business Office at East Moline Correctional Center. This candidate will demonstrate a strong understanding of office practices and procedures including taking phone calls, processing mail, communicating with employees, and working with confidential information. This is a great opportunity for someone who is detail oriented, enjoys working with others, and is self-motivated. We encourage all qualified applicants to apply.
Essential Functions
- Serves as the Administrative Secretary to the Business Administrator by performing complex, specialized office support functions.
- Serves as receptionist.
- Provides clerical assistance to the Business Office.
- Assists with the reconciliation of third-party health care provider’s staffing reimbursements by tracking attendance from sign-in sheets, approved overtime forms, adjusted service requests, and invoiced reimbursables.
- Assists mailroom staff.
- Updates, distributes, and collects quarterly contract monitoring instruments from assigned staff and assists in the summarizing of results for review by Business Administrator and Warden.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Preferred Qualifications
Conditions of Employment
Applicants are required to abide by all vaccine and / or other medical standards as set out by the employer.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours : 8am-4pm Mon-Fri, Sat / Sun off
Work Location : East Moline Correctional Center 100 Hillcrest Rd, East Moline, Illinois, 61244
Agency Contact : Denise Chandler
Email : Denise.Chandler@illinois.gov
Posting Group : Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources :
State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As a IDOC employee, you are entitled to a robust benefits package that includes :
Salary : $4,130 - $5,463
