What are the responsibilities and job description for the DOC Fixed Assets/Property Control - Statewide Vehicle Coordinator position at State of Illinois?
Agency: Department of Corrections
Class Title: EXECUTIVE II - 13852
Skill Option: None
Bilingual Option:
Closing Date/Time: 03/14/2025
Salary: Anticipated Starting Salary is $6,339 a month. Full Range $6,339 - $9,595 a month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45172
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Corrections is seeking a meticulous Statewide Vehicle Coordinator. The primary duties of this role include establishing vehicle operation procedures, serving as a working supervisor, and managing the facility vehicle coordinators. Additionally, the coordinator will act as a liaison with CMS, collaborating on matters related to licensing, registrations, and fuel credit cards. This position also involves assisting in the development of related procedures, maintaining vehicle inventory systems, and preparing reports for audits and CMS reporting purposes. We invite all qualified applicants to apply.
Essential Functions
- Serves as Statewide Vehicle Coordinator and Vehicle Use Officer for the Department.
- Serves as working supervisor.
- Serves as liaison between institutions and the CMS Division of Vehicles.
- Assists in drafting procedures, listings, and memoranda related to vehicle functions.
- Conducts special projects and other surveys relating to vehicle inventory issues.
- Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
Specialized Skills
- Of the two (2) years of required administrative experience requires that two (2) years to be in agency fleet operations.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college preferably with courses in business or public administration.
- Requires two (2) years of responsible administrative experience in a public or business organization.
Preferred Qualifications
- Prefers at least two (2) years of administrative experience in fleet operations.
- Prefers at least two (2) years of experience working with vehicles involved in accidents and following-up with all parties involved in accidents to ensure a resolution.
- Prefers at least two (2) years of experience working with fuel card vendors.
- Prefers at least three (3) years of experience using Microsoft Word, Excel, and Outlook and/or similar type of computer programs.
- Prefers working knowledge of State of Illinois fleet management and vehicle usage guidelines.
- Prefers at least three (3) years of experience applying accounting principles to the reconciliation of various reports.
- Prefers at least two (2) years of experience using a Statewide Accounting System.
- Prefers at least two (2) years of experience in vehicle and/or property inventory control.
- Prefers at least two (2) years of experience tracking assets for a medium to large size organization (over 500 employees).
- Prefers at least two (2) years of professional accounting and/or auditing experience.
Conditions of Employment
- Requires valid, appropriate State issued driver’s license, and the ability to travel statewide.
- Requires ability to pass the IDOC background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday-Friday 8:00am-4:30pm; Saturday/Sunday off
Work Location: 1021 North Grand Avenue East, Springfield, IL 62702
Agency Contact: Suzanne.LaTourelle2@illinois.gov
Posting Group: Building, Fleet & Institutional Support; Fiscal, Finance & Procurement; Public Safety
This position [DOES] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
- Health, life, vision, and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan – vesting at 10 years for Tier II
- Full 20‐year retirement awards free health insurance during retirement.
- Deferred compensation and other pre‐tax benefits programs
- Paid state holidays 13‐14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
- Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
- For more information about our benefits please follow this link: Bureau of Benefits (illinois.gov)
Salary : $6,339 - $9,595
