What are the responsibilities and job description for the DOC Southwestern Illinois Executive Secretary III position at State of Illinois?
Agency: Department of Corrections - Southwestern Illinois Correctional Center
Class Title: EXEC SECRETARY III - 14033
Skill Option: Keyboarding
Bilingual Option: None
Closing Date/Time: 02/27/2025 11:59 p.m.
Salary: Anticipated Starting Salary: $5,572; Anticipated Starting Salary Range: $5,572 - $6,178/Month
Job Type: Salaried
Category: Full Time
County: St. Clair
Number of Vacancies: 1
Plan/BU: CF014
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Posting Identification Number: 44733
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
As an administrative secretary to the Warden at Southwestern Illinois Correctional Center, you will be instrumental in assisting with the processing of all aspects of the duties and responsibilities of the Warden’s office. You will ensure that direction disseminated by the Warden and his/her superiors is relayed in a proficient and accurate manner to the appropriate locations. You will also maintain accurate files and electronic documents to ensure the smooth and efficient operation of the Warden’s office. Your organizational skills will make you a key player in an ever changing and fast paced environment. We encourage all qualified applicants to apply!
Essential Functions
- As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects of a confidential nature.
- Keyboards correspondence, memoranda, reports, and other documents from pre-recorded material.
- Provides information on institution programs, policies, procedures, and administrative affairs.
- Serves as receptionist.
- Maintains confidential files of correspondence, individual in custody lawsuits, Affirmative Action cases, and Internal Affairs related documents.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college AND three (3) years of secretarial experience; OR completion of high school AND five (5) years of experience.
- Requires ability to keyboard accurately at 55 wpm.
Preferred Qualifications
- Prefers at least one (1) year of experience working in a physical office setting.
- Prefers at least one (1) year of experience working as a secretary for high level administrative staff.
- Prefers at least one (1) year of experience working in an office with access to predominantly confidential information.
- Prefers at least one (1) year of experience working with common office equipment and tools.
- Prefers at least one (1) year of experience in use of Microsoft Word, Excel, and Access or similar software.
- Prefers at least one (1) year of experience with maintenance and management of confidential database information.
- Prefers at least one (1) year of experience interacting with staff and Individuals in custody, as well as high level state and local officials.
- Prefers at least one (1) year of experience with tasks that require superior organizational skills and the ability to multitask as needed with utmost accuracy and proficiency.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00a.m. - 4:00p.m. Monday - Friday; Sat/Sun off
Work Location: 950 N Kingshighway, East Saint Louis, Illinois, 62203
Agency Contact: Demetria.Greenwald@illinois.gov
Posting Group: Office & Administrative Support; Public Safety
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
- Health, life, vision, and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan – vesting at 10 years for Tier II
- Full 20‐year retirement awards free health insurance during retirement.
- Deferred compensation and other pre‐tax benefits programs
- Paid state holidays 13‐14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
- Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources · For more information about our benefits please follow this link: Bureau of Benefits (illinois.gov)
Salary : $5,572 - $6,178
