What are the responsibilities and job description for the DOC Stateville CC Records Office Supervisor position at State of Illinois?

Agency : Department of Corrections

Class Title : EXECUTIVE II - 13852

Skill Option : None

Bilingual Option : None

Closing Date / Time : 11 : 59 pm, 02 / 27 / 2025

Salary : Anticipated Starting Salary is $6,619 a month. Full Range $6,619 - $9,703 a month.

Job Type : Salaried

Category : Full Time

County : Will

Number of Vacancies : 1

Plan / BU : RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume / Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and / or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number 44641

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

IDOC is seeking a highly motivated professional to oversee the one of our facilities’ Records Office. The ideal candidate will possess excellent communication skills. Additionally, the person selected for the position should be able to work with interdepartmental staff and with other governmental and law enforcement agencies to carry out recordkeeping and legal duties. If interested in this opportunity, please apply according to the instructions listed on the job posting. We invite all qualified applicants to apply.

Essential Functions

Plans, organizes and directs the facility's Records Office.
Serves as working supervisor.
Monitors and directs the evaluation of Individual in Custody records relating to the lawful commitment and release of Individuals in Custody assigned to the supervision of the Department through a review of legal records and court sentence.
Processes correspondence regarding Individuals in Custody received from courts and law authorities.
Serves as a liaison between the facility, Judges, State's Attorney's, Corrections legal staff, Attorney General's Office and Information Services.
Maintains statistical data reference system for administration planning and information reports.
Conducts call lines for Individuals in Custody.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Special Skills

Of the two (2) years of experience required above, requires those two (2) years of experience in computing sentences, applying statutes related to sentencing guidelines and enforcing appellate court mandates that affect calculation of awarded time to Individuals in Custody.

Minimum Qualifications

Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with courses in business or public administration.

Requires two (2) years of administrative experience in a public or business organization.

Preferred Qualifications

Prefers at least two (2) years of experience interpreting Illinois Compiled Statutes as it pertains to sentencing structure.

Prefers at least two (2) years of professional experience working with and answering questions from individuals in custody or similar like population regarding their sentence calculation.

Prefers at least two (2) years of professional experience preparing affidavits for use in courts regarding lawsuits.

Prefers at least two (2) years of professional experience gathering and interpreting legal documents, including warrants, received from various courts and assist in responding to lawsuits.

Prefers at least two (2) years of professional experience maintaining and reporting statistical data for administration planning and information reports.

Prefers at least two (2) years of professional experience developing new and revising current methods and procedures in a record office to ensure the workflow process is more efficient.

Conditions of Employment

Required to obtain a Law Enforcement Agencies Data System (LEADS) certification within the probationary period (or within the first 4 months, if already certified in the title) of being placed into the position and maintain a current, valid certification while in the position.

Requires ability to pass the IDOC / IDJJ background check.

Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

Applicants are required to abide by all vaccine and / or other medical standards as set out by the employer.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours : See Below :

8 : 00 am - 4 : 00 pm, Monday through Friday

Work Location : Stateville Correctional Center, 16830 S. Broadway Crest Hill, IL 60403

Agency Contact : Elizabeth Mullen, HRR

Email : Elizabeth.Mullen@illinois.gov

Posting Group : Leadership & Management; Public Safety

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes :

Health, life, vision, and dental insurance

12 weeks paid maternity / paternity leave

Pension Plan – vesting at 10 years for Tier II

Full 20‐year retirement awards free health insurance during retirement.

Deferred compensation and other pre‐tax benefits programs

Paid state holidays 13‐14 days annually

3 Paid Personal Business Days annually

12 Paid Sick Days annually (Sick days carry over from year to year)

10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)

Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)

Employee Assistance Program and / or mental health resources

For more information about our benefits please follow this link :

For Benefit Information Click Here

Salary : $6,619 - $9,703

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