What are the responsibilities and job description for the Fiscal and Contract Specialist position at State of Illinois?

Job Requisition ID : 43036

Opening Date / Time : 02 / 20 / 2025

Closing Date / Time : 03 / 05 / 2025

Agency : Department of Human Services

Class Title : EXECUTIVE II - 13852

Skill Option : None

Bilingual Option : None

Salary : Anticipated Salary : $6,339 - $9,178 per month ($76,068 - $110,136 per year)

Job Type : Salaried

Category : Full Time

County : Cook

Number of Vacancies : 1

Plan / BU : RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

While not required, a Resume / Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and / or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43036

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under general direction, as a function administrator, organizes, plans, executes, controls, and evaluates the operation the grantmaking and procurement process for grantees providing services throughout the state. Assists in the preparation, examination, reconciliation and analysis of financial documentation and procedures. Manages and coordinates communication with grantees, vendors, applicants and interested parties in matters related to grantmaking, contracting, and budgeting. Utilizes reports from the statewide social service program grantees to identify and provide or arrange for any needed technical assistance to grantees and to track the utilization of the Bureau’s programs’ slots, capacity, enrollment, staffing vacancies and total of families / children served and associated outcomes. Answers questions both written and orally and acts as spokesperson for the program. Travels in the performance of duties. The Division of Early Childhood is one of six divisions within the Illinois Department of Human Services. DEC serves to strengthen and centralize Child Care, Early Intervention, and Home Visiting within DHS. The DEC vision is for Illinois’ young children and families to have the supports they need to achieve their full potential. The DEC mission is to enhance access to programs and services that support whole child development. The DEC is committed to the following guiding values - Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect & Dignity, and Stability & Sustainability.

Essential Functions

Organizes, plans, executes, controls, and evaluates the operation the grantmaking and procurement process for grantees providing services throughout the state.
Assists in the preparation, examination, reconciliation and analysis of financial documentation and procedures.
Manages and coordinates communication with grantees, vendors, applicants and interested parties in matters related to grantmaking, contracting, and budgeting.
Utilizes reports from the statewide social service program grantees to identify and provide or arrange for any needed technical assistance to grantees and to track the utilization of the Bureau’s programs’ slots, capacity, enrollment, staffing vacancies and total of families / children served and associated outcomes.
Answers questions both written and orally and acts as spokesperson for the program.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.

Requires two (2) years responsible administrative experience in a public or business organization .

Specialized Skills

Of the two (2) years required experience, requires two (2) years experience in administering grantmaking through GATA and Notice of Funding Opportunities utilizing grantmaking systems such as the CSA and the CAAF Tracker.

Preferred Qualifications

Two (2) years experience in administering grantmaking through GATA and Notice of Funding Opportunities utilizing grantmaking systems such as the CSA and the CAAF Tracker.

Two (2) years experience assisting in the preparation, examination, reconciliation and / or analysis of financial documentation and procedures.

Two (2) years experience in approving budgets, monitoring expenditures and / or approving Financial Reports.

Two (2) years of professional experience thinking independently with strong organizational, interpersonal, problem solving, and leadership skills.

Two (2) years of professional experience utilizing critical thinking skills while multi-tasking multiple projects.

One (1) year of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling, training staff, approving time off, and preparing and signing performance evaluations.

Conditions of Employment

Requires a valid driver’s license.

Requires the ability to travel with overnight stays.

Certain provisions of the revolving door restrictions contained in 5 ILCS 430 / 5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours : 8 : 30am - 5 : 00pm Monday - Friday

Work Location : 401 S Clinton St, Chicago, Illinois, 60607

Division of Early Childhood

Home Visiting

Home Visiting Program

Agency Contact : DHS.HiringUnit@illinois.gov

Posting Group : Leadership & Management; Social Services

About the Agency :

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following :

A Pension Program

Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

3 Paid Personal Business Days annually

12 Paid Sick Days annually (Sick days carry over from year to year)

10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

13 Paid Holidays annually, 14 on even numbered years

Flexible Work Schedules (when available dependent upon position)

12 Weeks Paid Parental Leave

Deferred Compensation Program - A supplemental retirement plan

Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

Federal Public Service Loan Forgiveness Program eligibility

GI Bill® Training / Apprenticeship Benefits eligibility for qualifying Veterans

5% Salary Differential for Bilingual Positions

Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $76,068 - $110,136

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