What are the responsibilities and job description for the FISCAL ASSOCIATE position at State of Illinois?
Agency: Office of the Governor
Closing Date/Time: 11/22/24
Salary: 55,000-60,000
County: Sangamon
Number of Vacancies: 1
****A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Office of the Governor must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Fiscal Associate Job Description:
Reports to Director of Fiscal Operations and/or Deputy Director of Fiscal Operations
- Independently receives, verifies, and posts financial information into the Agency's accounting system.
- Verifies a variety of financial documents, including invoices, travel vouchers, contracts, and obligations for accuracy of information.
- Verifies a variety of complex financial documents, including invoices, contracts, and obligations for accuracy of information. Initial entering of the vouchers in SAP
- Reviews for compliance with State regulations, account assignments, general ledger codes and attaches all support documents.
- Assists in daily office duties with Senior Fiscal Associate, Deputy Director of Fiscal Operations, and/or Director of Fiscal Operations
- Assist human resource and operations staff with needs when needed.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years college, with courses in business administration and accounting.
- One (1) or more years of experience using the Illinois ACTS Enterprise Resource Planning and Systems Applications and Products (ERP-SAP) or similar SAP-based accounting system to process fiscal transactions or prepare financial reports.
Preferred Qualifications
- Prefers extensive knowledge of accounting and audit theory, principles, methods and procedures.
- Prefers ability to review detailed work including written or numerical data and to make calculations rapidly and accurately.
- Prefers the ability to utilize a personal computer with knowledge of Microsoft Word and Excel software.
- Prefers experience in analyzing and reconciling contracts and obligations, determining compliance with Accounting Management Systems, the State Finance Act, and Procurement regulations.
- Prefers experience in utilizing Enterprise Resource Planning-Supplier Relationship Management (ERP-SRM).
Work Hours: Monday - Friday 9-5
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: GOV.HR
Email: GOV.HR@illinois.gov
Job Family: Fiscal, Finance & Procurement
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
