What are the responsibilities and job description for the OFFICE ADMINISTRATOR IV - REAL ESTATE LICENSING SUPERVISOR position at State of Illinois?
Agency : Department of Financial and Professional Regulation
Division / Section / Unit : Real Estate / Licensing and Education / Real Estate Licensing
HR Tracking # : 36851
Position Title : Office Administrator IV
Class Title : OFFICE ADMINISTRATOR IV - 29994
Skill Option : None
Bilingual Option : None
Closing Date / Time : 03 / 11 / 2025
Salary : Anticipated starting salary of $4,766 per month. Full range $4,766 - $6,632 per month.
Job Type : Salaried
Category : Full Time
County : Sangamon
Number of Vacancies : 1
Plan / BU : RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 44862
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
In this position you will be responsible for many tasks including but not limited to receiving, reviewing, and processing or assigning the processing of license applications containing deficiencies and the information or documents from applicants resolving the deficiencies, serving as working supervisor, overseeing the maintenance of the unit’s licensing files, processing or assigning processing of requests for Certification of Licensure and various specialized license applications, such as Corporations, Limited Liability Companies, Partnerships, Branches, etc., responding to written, telephone, internet and front desk inquiries regarding licensing issues, requests for application packets, renewals, restorations, requests for data, questions on fees, and all other functions of the unit, gathering and assembling data relevant to the unit’s workloads and performance, and other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
State of Illinois Benefits
- Health, Life, vision, and dental insurance
- 12 weeks paid maternity / paternity leave
- Pension Plan – Vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays, 12-14 days annually
- 3 paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over year to year)
- 10-25 Days of Paid Vacation time annually (10 days in year one of employment)
- Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable)
- Employee Assistance Program and / or mental health resources
- For more information about our benefits please follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx
Essential Functions
Minimum Qualifications
Preferred Qualifications
Conditions of Employment
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Agency Statement
IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents.
Work Hours : Monday - Friday 8 : 30 am - 5 : 00 pm
Work Location : 320 W Washington St, Springfield, Illinois, 62767
Agency Contact : FPR.Employment@illinois.gov
Posting Group : Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources :
State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :
Salary : $4,766 - $6,632
