Payroll Technician (Accountant-UMP)

Job Requisition ID :  44308

Closing Date / Time : 02 / 07 / 2025 ​

Agency :   Department on Aging

Class Title :  ACCOUNTANT - 00130

Skill Option :   None

Bilingual Option :   None

Salary : Anticipated Starting Salary : $4766 Monthly, Full Range : $4766-$6632 Monthly

Job Type : Salaried

Category :  Full Time

County : Sangamon

Number of Vacancies : 1

Plan / BU :  RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44308

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

We are seeking a highly organized and detail-oriented professional to join our team as a Payroll and Benefits Administrator. In this pivotal role, you will prepare and maintain comprehensive personal services cost projections and budget models for payroll and fiscal transactions by fund, supporting all operational divisions or cost centers within the Department. You will serve as the primary liaison for payroll, benefits, retirement, and workers' compensation administration, ensuring seamless communication and coordination across the agency. Additionally, you will maintain and reconcile the agency’s decentralized payroll, timekeeping, and benefits systems to guarantee accurate and timely processing of all related transactions. You will prepare GAAP reporting data for Compensated Absences and other payroll-related reports for supervisory review, contributing to our commitment to transparency and accountability. Furthermore, you will assist in crafting and maintaining department policies and procedures related to payroll and benefit accounting and budgeting, fostering a culture of continuous improvement and compliance. With your problem-solving skills and dedication to employee satisfaction, you will independently resolve payroll inquiries and perform necessary adjustments. Lastly, you will embrace additional responsibilities as needed, showcasing your versatility and commitment to supporting the Department's overall goals and mission. If you are a proactive and detail-oriented individual with a passion for payroll and benefits administration, we invite you to join our team and make a meaningful impact!

Essential Functions

• Prepares and maintains personal services cost projections and budget models for payroll and fiscal related transactions by fund for all operational divisions or cost centers within the Department.
• Administers and acts as agency liaison for the administration of payroll, benefits, retirement, and workers’ compensation.
• Maintains and reconciles the agency’s decentralized payroll, timekeeping, and benefit systems to ensure that accurate and timely processing of transactions are accomplished.
• Prepares GAAP reporting data for Compensated Absences and other reports related to payroll, timekeeping, and benefits for supervisor review.
• Assists with writing and maintaining Department policy and procedures related to the accounting and budgeting of payroll and benefit transactions.
• Independently resolves payroll inquiries and completes appropriate adjustments.
• Performs other duties that are required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Preferred Qualifications

Conditions of Employment

Work Hours :   8 : 30am - 5 : 00pm Monday-Friday

Work Location :   Springfield - One Natural Resources Way

Agency Contact :  Nick Gilmore

Email : aging.hr.assist@illinois.gov

Phone # : 217-900-0013

Posting Group :   Fiscal, Finance & Procurement; Office & Administrative Support

This title is within the Upward Mobility Program.  General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions . There are three categories of UMP titles : 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and / or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

About the Agency

The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence, dignity, and quality of life.

As a State of Illinois employee, you will receive a robust benefit package that includes the following :

These are just a few of the many perks available to all State employees. For more information about our benefits, please follow this link. https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com  homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com  homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the  career portal  for State employees and review the  Internal Candidate Application Job Aid

Non-State employees : on  Illinois.jobs2web.com  – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

Salary : $4,766 - $6,632