SENIOR SYSTEMS SPECIALIST - (TECHNICAL MANAGER IV)

Agency :   Department of Transportation

Position Title :  Technical Manager IV

Closing Date / Time : 03 / 03 / 2025

Salary : Anticipated Salary : $5,432; Full Salary Range : $5,432 - $9,713 Monthly

Job Type : Salaried

Category :  Full Time

County : Sangamon

Number of Vacancies : 1

Plan / BU : NR916 Pro-Tech Teamsters

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44790 / IPR # 47814

Position Overview

This position is responsible for ensuring timely and accurate entry of federal transactions and reconciling  federal ceilings and fund balances between federal and state source systems. This position is also accountable  for evaluating and resolving complex system discrepancies to ensure all federal obligation transactions are  processed accurately to maximize the available federal funding as well as maintain proper project tracking and billing for InActive federal projects.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Daily reconciles federal fund balances, ceilings, obligation transactions, and project data between the Fiscal Management Information System (FMIS) system and the FPM system to ensure accuracy of both systems and parallel accountability. Independently researches and resolves any discrepancies.
• Evaluates and enters new program / fund codes and adjustments to apportionments, allocations, and ceiling amounts in the FPM system based on notifications from the Federal Highway Association (FHWA).
• Prepares various monthly, quarterly, and on-demand reports for Illinois Department of Transportation (IDOT) management and the FHWA.
• Monitors the Systems Control shared Outlook mailbox and initiates appropriate action on correspondence, including processing requests and / or routing information to other staff as necessary.
• Reviews the status of right-of-way projects and completes research and follow-up as necessary to ensure adherence to federal regulations.
• Monitors and reconciles projects within the Project Control FIRE (InActive) tier in the FPM system and serves as a backup to the Systems Specialist for all other Financial Integrity Review and Evaluation (FIRE) tiers and reviews project data and FIRE justifications for accuracy, completeness, and reasonableness by independently determining and completing required actions relating to aged FIRE / InActive projects.
• Monitors and reconciles projects within the Project Control Period of Performance (Project End Date) tier in the FPM system and serves as a backup to the Systems Specialist for all other Period of Performance (Project End Date) tiers and reviews project data and Project End Date justifications for accuracy, completeness, and reasonableness while independently determining and completing required actions relating to projects with end dates approaching within the timeframes outlined in FPM and by the FHWA.
• Performs reviews and initial processing of PRO 200s (Requests for Project End Date Extension) received by Project Control and evaluates accuracy and reasonableness of requests and completes any necessary follow-up for determination before routing to the Systems Control Unit Manager with recommendations for approval or denial of requests.
• Serves as a backup to the Systems Specialist in reviewing broad Period of Performance criteria (End Dates, Liquidation Dates, Close Dates) via FPM reporting and other methods to ensure eligible project costs are billed accurately and timely prior to Liquidation Dates; when potential errors or discrepancies are noted, independently performs necessary research to determine and initiate appropriate corrective action.
• Serves as a backup in the Systems Control Unit Manager's absence by processing End Date Modifications within the FPM system after receiving FWHA approval of Project End Date Extensions and notifies originating office of the FHWA's determination.
• Serves as a backup in the Systems Control Unit Manager's absence by monitoring the Transfer Approver queue in the FPM system and performs initial review of transfers and routers to Project Control management for further approval and processing.
• Provides input for the modification of current systems or development of new systems warranted by changing federal mandates.
• Performs other duties as assigned.

Minimum Qualifications

Preferred Qualifications

Conditions of Employment

About the Agency

The Illinois Department of Transportation is seeking to hire a Senior Systems Specialist.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities.  Employees also receive a robust benefit package including :

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours : 8 : 00 AM - 4 : 30 PM, Monday-Friday

Work Location : 2300 S Dirksen Pkwy Springfield, IL 62764-0001

Office : Office of Planning and Programming / Bureau of Programming

Agency Contact : DOT.CONTACTHR@ILLINOIS.GOV

Posting Group : Transportation; Fiscal, Finance & Procurement

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com  – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

Salary : $5,432 - $9,713