What are the responsibilities and job description for the Accounting Analyst position at State of Louisiana?
Position Title
Accounting Analyst
Location
River Parishes Community College – Gonzales Campus
Job Type
Full-time
Appointment
Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Finance and Administration and the Director of Accounting
Reporting Line
Directly reports to the Director of Accounting
Position Summary
The Accounting Analyst (AA) is responsible for the general accounting function of the college and primarily the budget, monthly bank reconciliations, bi-weekly payroll reconciliations, fund reconciliation including not limited to the compliance and approval of requisitions and requests for procurement, travel, and personnel actions. The AA maintains controls to ensure that monthly and yearly closings are made properly and promptly, that ledgers and books of original entry are maintained, and that all grant reports, statements, and schedules are prepared timely and accurately. The AA assists the Director of Accounting with the supervision of accounts payable, accounts receivable, and purchasing. The AA assists with the annual preparation of the college's annual financial report, college budget, and internal and external audits as needed. The AA serves as a backup for the Director of Finance. The AA is responsible for the maintenance of the college’s accounting records to ensure conformity with generally accepted accounting practices and federal and state rules and regulations, computerized accounting practices and procedures, grant accounting, and fund accounting. The AA must function in accordance with the philosophy and mission of the College.
Qualifications:
MINIMUM QUALIFICATIONS:
Five years of experience in accounting, auditing, financialoperations;
OR
Six years of full-time experience in any field plus twenty-four semester hours in accounting plus two years of experience in accounting, auditing, financial operations;
OR
A bachelor’s degree with twenty-four semester hours in accounting plus two years of experience in accounting, auditing, financialoperations;
OR
A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics plus two years of experience in accounting, auditing, financial operations.
DESIRED:
Progressively responsible experience in a university/state accounting setting. CPA license or certificate, experience in developing, modifying, and/or managing automated financial information. Experience with Sunguard Banner Higher Education software.
Key Duties and Responsibilities
Perform budget adjustments and budget balancing as needed. Review and generate reports on budgets as needed.
Perform monthly bank reconciliations as well as daily bank reviews and reports.
Perform bi-weekly payroll reconciliations as well as monthly and quarterly reviews and reports.
Perform grant administration by establishing grant records and reporting procedures and timetables.
Fiscal year opening and closing of restricted accounts.
Works closely with program and project managers to establish budgeting and procedural matters. This includes the preparation of reimbursement packages for requesting funds from the source.
Serve as the college’s main financial liaison with all state/federal/private grantors. Represent the college at all grant-sponsored events to acquire the necessary updates and knowledge of all the college’s grants.
Analyzesexpenditureandrevenuereportsandreport anyissues orconcerns to management.
Prepare and file reports required for grants. Gather and analyze all necessary supporting documents to support reimbursement requests.
Monitor grant expiration dates and ensure the timely submission of reimbursement requests.
Monitor grants to ensure compliance with policies for expenses, review hiring requests, purchase orders, travel requests, etc. to ensure that the expense is within the scope of the grant and that there are sufficient grant funds for the expense.
Approve expenses for accounting accuracy, adequate support, and program relevance.
Maintain confidentiality of privileged information obtained in the course of work and use sound judgment.
Prepare ledger entries to maintain grant activity accounts. Performs cost analysis and creates statistical reports and data. This includes communicating clearly and concisely, both orally and in writing both externally and internally.
Reconciliation of Office of Group Benefits invoices which includes processing of invoices for retirees.
Prepare reports to analyze and close out purchase orders and requisitions.
Serves as backup for the Director of Accounting.
Assists management in developing business procedures for effective and cost-efficient operations.
Assists the Director of Accounting in the preparation of the annual fiscal report and compilation of the annual college budget report.
Performs other duties as directed by the Director of Accounting.
Attends, participates, and assists in the coordination of college functions.
Salary : $46,000 - $62,000
