What are the responsibilities and job description for the Administrative Assistant 6 position at State of Louisiana?
Why work for TRSL?
- Service– All Louisianans have benefited from teachers that inspire and encourage us. At TRSL we give back to our state’s teachers by providing retirement security and excellent service.
- Culture– We value and support employees through open communication, professional development, recognition, and by creating a sense of community.
- Growth– TRSL encourages professional growth in a number of ways including professional development plans and career progression groups through SCS. We also offer financial assistance for professional certifications and postsecondary/graduate-level courses.
- Benefits– TRSL offers a generous benefits package including: a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules, work from home, etc. Work from home may be an available benefit for certain TRSL positions upon meeting the requirements of TRSL's telework policy.
- Location– TRSL is conveniently located near the I-10 / I-12 split on Essen Lane, away from the congestion of downtown Baton Rouge.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and
ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant
information and in accordance with established standards.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
SUMMARY OF DUTIES
This position serves as a confidential executive assistant to the Deputy Director and Assistant Director who as the agency executive officers, are in charge of all administration, management and operations of TRSL. The incumbent will perform highly complex and special managerial functions including planning, staff management, projects coordination and management. In addition, will perform duties independently and exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations.
Please click the job title Administrative Assistant 6 to review specific information on the salary range, minimum qualifications and job concepts.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*ResumesWILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
Applicants who are qualifying for the position based on college training or receipt of a baccalaureate degree should attach a copy of their college transcript to their online application in order to verify credentials. Transcripts may also be faxed, mailed, or emailed to the contact information below and must be received by the closing date of this posting. An official transcript is required upon hire.
Applicants with international degrees must provide an equivalency evaluation and a copy of their transcripts at the time of application.
To view and apply to any of our other postings we currently have available, click HERE
For further information about this vacancy contact:
Aricka Hart, Human Resources
Teachers' Retirement System of Louisiana
P.O. Box 94123
Baton Rouge, LA 70804
Ph: 225-922-2659
Fax: 225-922-2579
Email: aricka.hart@trsl.org
TRSL is a Substance Abuse and Drug-Free workplace. As an Equal Opportunity Employer, TRSL is committed to a diverse and inclusive workplace prohibiting discrimination on the basis of any non-merit factor.
TRSL is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
All prospective new hires will be subject to employment eligibility verification via the federal government's E-verify system.
MINIMUM QUALIFICATIONS:
Five years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.
Function of Work:Five years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.
To serve as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary or equivalent high-level classified/unclassified executive of a state department.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a high-level classified/unclassified executive.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 5 by the presence of serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a state department.Relieves the Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May attend meetings in lieu of the Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
Salary : $3,345 - $6,566
