Administrative Coordinator 2 (Early Childhood Operations)

Office of Early Childhood Operations 

Job Focus Areas:
Duties and responsibilities include:

• Reviews, analyzes, scans, indexes, and files pending Child Care Assistance Program (CCAP) applications to ensure families are being served
• Completes work accurately and in a timely manner
• Works with the Scanning Team supervisor (Administrative Supervisor 1), Social Services Analysts, and Social Services Analyst Supervisors in order to track National Voter Registration (NVRA) documentation for CCAP participants
• Ensures the proper time and date stamp on all paper applications and internal documentation received
• Demonstrates thorough knowledge of programs and other available resources and contributes to overall productivity and achievement of goals
• Remains abreast of CCAP policies and procedures, and required documentation and eligibility requirements
• Recognizes and can communicate internally how this role supports the overall goal to improve kindergarten readiness

Candidates with the following skills and competencies are encouraged to apply:
The ability to evaluate data to ensure relevancy and validity to task.
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

**Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make while in this title and not the maximum amount we are allowed to pay a new hire.

 

This position is located in Baton Rouge, LA. The persons hired are expected to regularly report to the Baton Rouge office. Position may be filled as a temporary Job Appointment that may last up to 4 years only.

You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experience MUST be listed on the online application.

You are encouraged to attach a copy of your college transcript(s) to your online application.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. 

 

NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the ‘Applications’ link after logging into their account.  

 

For further information about this vacancy contact:

ldoejobs@la.gov

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

Louisiana is a State as a Model Employer for People with Disabilities.

QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
One year of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.FUNCTION OF WORK:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.LEVEL OF WORK:
Experienced

SUPERVISION RECEIVED:
General from higher-level clerical and/or supervisory personnel.

SUPERVISION EXERCISED:
None.

LOCATION OF WORK:
May be used by all state agencies.

JOB DISTINCTIONS:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE.

Accepting Direction	Demonstrating Accountability	Managing Resources
Using Data

EXAMPLES OF WORK:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains department's records system, including filing and retrieving documents, researching files, etc.

Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pick-up various materials.

Performs related duties as assigned.

Salary : $1,985 - $3,572