BEMS Support - Coordinator 2

Supplemental Information

• Develops, maintains and tracks the budget for the Bureau of Emergency Medical Services (BEMS). Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.
• Processes invoice payments according to the internal processes prescribed.
• Processes contracts according to the requirements provided. Type contracts, secure appropriate signatures, and track contracts through the approval process.
• Purchases supplies and equipment
• Provides administrative support the EMS Certification Commission as directed by the Deputy Director. Prepare materials needed for meetings, such as agendas, handouts, etc.
• Compiles and type special reports by selecting relevant information from a variety of sources.
• Maintains a complex filing system.
• Maintains current information on department and office policies and processes according to established policies.
• Processes and reviews a variety of correspondence including letters, memoranda, and reports for accuracy.
• Independently composes and types narratives, form letters, and other reports.
• Composes letters, tables, reports, forms, memoranda, and other materials from copy, rough drafts, and detailed instructions. Independently composes and types correspondence involving complex, sensitive, and non-routine matters.
• Assists in the preparation of forms and statements and process confidential matters.
• Responds to requests for information; may require interpretation of department rules and regulations.
• Assists other BEMS staff in projects that require additional personnel.
• Attends meetings and transcribe minutes.
• Other tasks as assigned.
• Provides administrative support to the EMS Compliance Coordinator, including drafting investigative notices and summaries.
• Composes emails to practitioners and agency directors on behalf of the EMS Commission and Compliance Coordinators.
• Processes payments received for the EMS Compliance, License and Exam Coordinator via check or invoice, and conducting frequent bank visits to complete same-day deposits. This include maintaining an elaborate filing system to retain records of payments.
• Conducts frequent post office visits to maintain same-day mailing processing for the EMS Commission and Compliance related correspondence.
• Follows up with all electronic return receipts and update in the appropriate account holder’s file.
• Provides logistical investigation assistance to the Deputy Director, as it pertains to complaints against practitioners and agencies.
• Reconciles and audits monthly and annual expenditures and contracts.
• Reviews correspondence and reports to identify potential errors or inconsistencies, reporting data and feedback to the Deputy Director or Compliance Coordinator.
• Prepares the meal reimbursement requests for EMS Commission Meetings, including organizing, collecting, and preparing lunch for the participants.
• Composes fluent processes and procedures for the role, to ensure substantial efficiency and independency throughout the workday.
• Provides professional assistance by answering incoming calls and responding to individual’s inquiries or complaints.

• Bachelor’s Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of the degree.
• Minimum 2 years professional experience performing administrative functions within an office environment or health care field.
• Excellent analytical skills, effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel.

Benefits for unclassified employees are determined by the individual hiring authority.