CONTRACTS/GRANTS REVIEWER 1-3

The Contracts/Grants Reviewer participates in a Career Progression Group (CPG) and is advertised to be filled as a Contracts/Grants Reviewer1, 2 or 3. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected.  

Professional Service Contract experience preferred. 

VACANCY INFORMATION: This position may be filled as a:   

• Probational Appointment
• Promotion (open to all statewide classified and agency wide permanent status employees) 
• Job Appointment

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Selected Core Competencies: 
*Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. 
*Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. 
*Solving Problems: The ability to discover solutions to problems. 
Selected Preferred Competencies: 
*Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. 
*Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. 
*Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity. 
*Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

 The Louisiana Department of Wildlife and Fisheries (LDWF) consists of approximately 800 employees with the majority being assigned various types of property including vehicles, SUV’s, ATV, and boats. The Department is comprised of four agencies with numerous locations throughout the state; 511 Office of Management and Finance, 512 Office of the Secretary, 513 Office of Wildlife and 514 Office of Fisheries. 

The Administrative Services section is within the Office of Management and Finance and directs the statewide daily operations of the various statewide programs such as Procurement, Property/Inventory Control, Risk Management, Fleet Management, Fuel card, LaCarte card, Public works, Contracts/Grants and Leases. The following are examples of program responsibilities under this section:

•  Statewide Regulatory Oversight: Exercises functional supervision over 44 professional administrative staff statewide performing purchasing, contracts/grants, inventory, and public works functions. The Department has delegated purchasing authority of $10,000 for procurements, although higher delegations are given by the Division of Administration as requested. This includes specification development and guidance for methods of purchase and various statewide contracts, reviews and approves annually an estimated 455 purchases over $5,000 in LaGov exceeding $36 million. These include special purchase types such as sole source, emergency purchases and, authorized dealer repairs.
•  Fuel Card/LaCarte Card: Serves Administrators over the Fuel card (approximately 2,000 cards) and the LaCarte Procurement card (over 500 cards) programs. 
• Contracts: Oversees and manages all Department contracts totaling $58 million, and administers LDWF’s public works construction projects totaling $1.1 million within the agency’s delegated authority of $250,000.
• Inventory: Manages over 100 inventory units that consist of more than 11,000 moveable inventory items at a value of over $82 million. These moveable inventory items are located at 80 owned and leased properties statewide. This includes managing the Departments fleet of 570 vehicles and 650 vessels. 
• Insurance claims: Manages all property insurance claims for the Department. Each year there are over 300 active FEMA, general liability and fleet claims processed by the section.
• Leases: Manages the Department owned lease space (approximately 41,000 square feet) as the lessor-negotiating price, terms and conditions and manages all leases that the Department occupies. The Department has delegated authority to bid leases for timber sales, farm lease, alligator harvest, and alligator eggs collection, houseboat mooring lease, storage space leases and 35 boat stalls statewide; this is administered by the Administrative Services section.

 HOW TO APPLY:  

 No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the 'Applications' link after logging into their account

For further information about this vacancy contact:
Gertrude L. Triplett
gtriplett@wlf.la.gov
Department of Wildlife & Fisheries
Human Resources
P.O. Box 98000
Baton Rouge, LA 70898 

The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at  http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf(Download PDF reader)






Function of Work:
To provide contract and/or grant management services.

Level of Work:
Entry.

Supervision Received:
Close supervision from the Contracts/Grants Supervisor or Manager or other equivalent classified or unclassified administrator.

Supervision Exercised:
None.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Contracts/Grants Reviewer 2 by performing routine entry level duties.Tasks performed are at the entry level:
Prepares, develops, and monitors routine and less complex contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.

Works with administrators, officials, and other personnel to solve contract problems.

Maintains records, prepares reports and/or correspondence relative to contracts and/or grants.

Provides assistance to program personnel in preparation of grants proposals or contracts agreements.

Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met.

Assists in the preparation of RFPs (Requests for Proposals).

Tracks the approval process of contracts/grants ensuring all necessary approvals are received. Researches grant awards and state appropriation budgets to make sure that funds are available.

Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits.

Performs original entries, reconciliations, and all adjustments to grants management accounting records.

Salary : $2,602 - $4,682