Management Analyst I/ Office Manager - Public Service Coordinator I

Management Analyst I / Office Manager - Public Service Coordinator I

Augusta , Maine , United States | Workers' Compensation Division | Full-time

Apply by : Feb. 24, 2025

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Workers' Compensation Division

Management Analyst I / Office Manager - Public Service Coordinator I

Opening Date : February 7, 2025

Closing Date : February 24, 2025

Job Class Code : CA21

Grade : 21

Salary : $48,942.40 – $69,160.00 / Annually

Position Number : 004400325

Help join our mission to make the State of Maine, THE Employer of Choice!

JOB DESCRIPTION

The Office of Employee Health & Wellness, Workers’ Compensation is responsible for the overall management of the State’s self-insured workers’ compensation program. Through comprehensive partnerships and initiatives, we assist in the prevention of workplace injuries and provide the necessary services such as medical care and compensation to injured State of Maine employees.

This is a professional services position performing a broad range of system administration functions associated with the Risk Management Software application (RMIS) in the Office of Workers’ Compensation. Responsibilities include the administration of and maintaining the integrity of the RMIS application, gathering information, preparing reports, reviewing, evaluating and directing work. Work is performed under limited supervision.

TYPICAL RESPONSIBILITIES (A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned) :

Performs Office Manager duties – onboarding new staff, ordering equipment, requesting access to applications, etc.

RMIS Administration / Maintenance, including troubleshooting, adding and removing users.

Develops and provides RMIS training to staff members and agency Designees.

Assists with payroll adjustments.

Oversees all electronic data interfaces.

Monitors all the imports / exports for RMIS.

Interacts with the Workers’ Compensation Board on any questions the users may have on the interpretation of the rules for electronic data interfaces.

Provides fiscal year data for actuarial reporting and prepares other reports – monthly, annual and upon request.

Assists with all audits.

Supervises the Office Assistant.

Participates in meetings and projects as assigned.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED

Knowledge of information management systems.

Knowledge and ability to use applicable computer programs.

Knowledge of desktop applications (e.g., Word, Power Point & Excel).

Knowledge of theories, principles and practices of public administration, organization, work flow, personnel management and financial procedures.

Knowledge of data collection and interpretation methods.

Keen attention to detail and accuracy.

Ability to organize well, multi-task and handle a variety of competing priorities and deadlines.

Ability to work and plan independently.

Ability to understand and apply policies and procedures.

Ability to edit and prepare reports.

Ability to establish and maintain effective working relationships (internal and external).

Ability to oversee, review, evaluate and direct the work of others.

Ability to communicate clearly and effectively (verbal and written).

Ability to gather information from multiple sources.

Why You'll Love Working with Us...

We are thrilled you are interested in the position we are offering! We take pride in providing tools and services to our employee population to facilitate their return to the work they love. What sets us apart? Besides being passionate about our mission and dedicated to our employee population, we also support initiatives such as work station ergonomics and the return-to-work programs. If you are looking for a hardworking, supportive, and fun-loving team to thrive with, we are the ideal choice.

MINIMUM QUALIFICATIONS

Combination of related post-secondary education, or technology related work experience. Preference will be given to applicants with experience in workers’ compensation and / or basic understanding of accounting practices and controls.

Benefits of working for the State of Maine :

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including :

Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).

Retirement Plan – The State contributes the equivalent of 18.09% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for an extensive and highly competitive benefits package () , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness () .

Note : Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Salary : $11,197 - $12,514