What are the responsibilities and job description for the ADMINISTRATIVE SPECIALIST III position at State of Maryland - DHS - Social Services Administration?
Introduction
� When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than one million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. � We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.�
GRADE
12
LOCATION OF POSITION
Maryland Department of Human Services Social Services Administration 25 S Charles St. Baltimore, Md 21201
Main Purpose of Job
The Administrative Specialist III offers advanced administrative support to the Social Services Administration's Office of Quality, Policy, and Performance Management (QPPM). This position demands the use of independent judgment and analysis to assist the implementation of quality assurance and policy initiatives. The job include creating reports, coordinating office operations, adhering to project timeframes, and promoting communication between internal and external parties.
POSITION DUTIES
Administrative Support: Assist the Director of Quality, Policy, and Performance Management with advanced administrative tasks such as calendar management, meeting scheduling, and agenda and minutes preparation.� Data Collection and Reporting: Create statistics tables, charts, and reports for presentations and internal use.� Budget and Procurement Assistance: Assist in the development of budget requests and tracking of QPPM-related expenditures.
MINIMUM QUALIFICATIONS
Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying. Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. One year of experience working with families and children in a Human Services program. Six months of experience using computer software such as Microsoft Office and Google Workspace to perform functions such as: create spreadsheets, prepare meeting agendas, document meeting notes, schedule meetings, manage calendar invitations, create presentations and slide decks Six months of experience coordinating or supporting projects involving data collection and analysis
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.� Successful candidates will be placed on the eligible (employment) list for at least one year. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.�It is important that you provide complete and accurate information on your application.�Please report all experience and education that is related to this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. It is imperative to list all computer and software experience on your application pertaining to your job�duties.
BENEFITS
As an employee of the State of Maryland, you will have access to outstanding benefits, including: health�insurance, dental, and vision plans offered at a low cost.�CLICK ON THIS LINK FOR MORE DETAILS:�STATE OF MARYLAND BENEFITS. Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). Annual Leave - ten (10) days of accumulated annual leave per year. Sick Leave - fifteen (15) days of accumulated sick leave per year.�� Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. Holidays - State employees also celebrate at least twelve (12) holidays per year.�� Pension - State employees earn credit towards a retirement pension. Positions may be eligible for telework.
FURTHER INSTRUCTIONS
Online applications are STRONGLY preferred.� If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to: Department of Human Services, Examination Services Unit, Attention: Dontia Walker, 25 S. Charles Street, Suite 1100, Baltimore, Maryland 21201. Email dontia.walker@maryland.gov, toll-free: 1-800-332-6347.�� If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.� Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment.�TTY Users: call via Maryland Relay, 1-800-925-4434. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants and people with disabilities are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply.
Salary : $47,536 - $61,321
