What are the responsibilities and job description for the ADMINISTRATION MANAGER position at State of Maryland - Office of the Attorney General?
Introduction
The Attorney General is the chief legal officer of the State of Maryland. The Office of the Attorney General (OAG) has the general charge, supervision, and direction of the State’s legal business, acting as legal advisors and representatives of the major agencies, various boards, commissions, officials, and institutions of State Government. The OAG also protects the public by civil enforcement of antitrust, civil rights, consumer protection, and securities laws and regulations and by the prosecution of organized crime, Medicaid fraud, environmental crimes, insurance fraud, state tax evasion, and other statutorily assigned matters. As Maryland’s 47th Attorney General, Anthony G. Brown leads the Office with a critical focus on equity, justice, and fairness.
GRADE
Grade 14 This position offers a salary range of $53,808 -$78,181, with potential for advancement up to $86,322 based on qualifications, equity, and hiring guidelines. Initial salary offers are determined by qualifications, experience, and available budget, and typically do not exceed $78,181.
LOCATION OF POSITION
Office of the Attorney General Department of Budget and Management 300 W. Preston St. Baltimore, Maryland 21201
Main Purpose of Job
The Office of the Attorney General, Department of Budget and Management (OAG/DBM) is seeking candidates for the position of Administration Manager.� The Administration Manager provides managerial and administrative support for the Office. OAG/DBM consists of 12 Assistant Attorneys General and 10 administrative staff.� OAG/DBM represents the Department in matters including the State operating and capital budget, personnel, employee benefits, minority business, and State debt collection by the State Central Collection Unit. �
POSITION DUTIES
The Administration Manager provides support to eight Assistant Attorneys General in high-volume, fast paced litigation involving the State Central Collection Unit. The Administration Manager provides supervision, training, and support to the four Administrative Aides in maintaining, organizing, and processing court mail, case files, court documents, e-filing matters, phone calls, and email messages. The Administration Manager interacts with various State agencies and court offices, attorneys, and personnel; schedules and attends department meetings; keeps records; and makes travel arrangements as needed. The Administration Manager also participates in interviews for support staff vacancies as requested; reviews, reconciles, and facilitates payment of vendor invoices; and generally, assists with the Unit’s collection practice.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.� Experience: Five years in an administrative role or professional work with experience performing administrative tasks and managing office operations, at least two of which should be in a legal or court office. Candidates should have at least two years of supervisory experience.� In addition, candidates should have strong communication, problem solving, and interpersonal skills and the ability to provide consistent work at a high volume with limited instruction.��� Notes:�� �• Candidates may substitute a certificate in paralegal studies from an accredited college or university for two years of the required experience.� �• Candidates may substitute a bachelor’s degree from an accredited college or university for three years of required experience.
DESIRED OR PREFERRED QUALIFICATIONS
The ideal candidate will have:� A Bachelor's degree; Experience working at a law firm, legal office, or court; Experience working with MS Office Suite, Google Workspace, and Adobe Pro applications; Experience supervising administrative staff; Knowledge of the civil litigation process.
SELECTION PROCESS
Applicants who meet the minimum and selective qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application and answer all supplemental questions. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).�� Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect/incomplete application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. Successful candidates will be placed on the eligible list for at least one year.� Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.
BENEFITS
STATE OF MARYLAND BENEFITS The successful candidate will be eligible for subsidized health benefits (medical, prescription, dental and vision coverage) and life insurance; leave, including annual (vacation), personal, sick, and paid parental leave; and will be eligible for participation in a contributory defined benefit pension plan in which they are vested after ten years. State employees are eligible to participate in two supplemental retirement plans: the 457 Deferred Compensation Plan and the 401(k) Savings and Investment Plan. The State also offers a free mass transit benefit for local bus and express bus services.
FURTHER INSTRUCTIONS
Online applications are STRONGLY preferred. Please upload a resume in addition to the on-line application. If the online application process is not available, please send your paper application and supplemental questionnaire to careers@oag.state.md.us or fax to 443-681-1062.� �TTY Users: call via Maryland Relay. If you have specific questions about recruitment, email careers@oag.state.md.us.�� The Office of the Attorney General is an equal opportunity employer that encourages all interested persons to apply regardless of race, color, religion or belief, ancestry, national origin, age, marital status, sexual orientation, gender identity and/or expression, disability, pregnancy, family or parental status, veteran status, genetic information, or any protected category prohibited by local, State or federal laws.
Salary : $53,808 - $78,181