OFFICE SECRETARY I

Introduction

Only Internal Contractual Employees of the Office of the Public Defender � �As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. ���All applicants must be able to communicate effectively with clients and visitors and possess the ability to complete tasks in a fast-paced work environment.  Applicants must be able to work in various positions, and travel to various courtrooms and office environments in the jurisdiction. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410- 767-8503  tawandal.jackson@maryland.gov. The Office of the Public Defender, located in Carroll County, Maryland, is seeking detail-oriented applicants with secretarial experience to provide support to administrative staff and attorneys. Seeking applicants with excellent organizational and writing skills, as well as, problem solving skills and significant customer service experience. Experience working with Google Apps, Microsoft Office Suite Software.�

GRADE

ASTD8

LOCATION OF POSITION

101 North Court Street, Suite 140, Westminster, MD. 21157

POSITION DUTIES

*Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings) *Field calls from clients, investigators, experts, and court personnel *Process Discovery and Body Worn Camera footage *Process and distribute incoming mail and correspondence *Schedule meetings and interviews as requested by attorneys and management *Type client correspondence *Create/modify reports and documents as requested by staff attorneys or administrative staff� *Make photocopies, faxes documents and performs other clerical functions *Update case management database with client information and electronic filing with Courts *Assist with the preparation of client files *File� papers and documents into appropriate client file *Maintain important and confidential records and schedules *Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: One year performing secretarial or clerical work involving typing duties. Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience. �

DESIRED OR PREFERRED QUALIFICATIONS

Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multitask. Proficient in Google Apps, Microsoft Word, Excel and Outlook. Excellent oral and written communication skills.

LIMITATIONS ON SELECTION

Only Current Contractual Employees of MOPD

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a�keyboard of�a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online Applications Preferred. Please fax all paper applications and questionnaires to (410)� 333- 2260. �Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD� 21202; or by calling (410) 767-8497, toll free: 877-430-5187; TTY users call Maryland Relay� Service 800- 735-2258.Saundra.Sheed@maryland.gov. � �Please be sure to include your name, identification number (Easy ID#)� and job announcement number on any documentation to ensure timely processing.��Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. A paper copy of the MD State application form and questionnaire can be downloaded from the link below.� As an equal opportunity employer, Maryland is committed to recruiting, retaining and� promoting employees who are reflective of the State’s diversity. We thank our Veterans for� their service to our country and encourage them to apply. People with disabilities and bilingual� candidates are encouraged to apply.�

Salary : $37,271 - $58,911