What are the responsibilities and job description for the Administrative Officer II, Office of Audits position at State of Maryland?
Introduction
The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.
GRADE
14
LOCATION OF POSITION
Nancy S. Grasmick Education Building
200 W. Baltimore Street
Baltimore, MD 21201
Hybrid work schedule available
POSITION DUTIES
This position serves as the Administrative Officer within the Office of Audits and is responsible for providing secretarial and administrative support to the Director of Audits, management level personnel, and office support staff in facilitating day-to-day operations, assuming responsibility for administrative matters deemed necessary by using a high degree of discretion and proper and appropriate judgement, organizing daily activities and keeping accurate and follow-up records.
Responsibilities include:
- Maintains calendar, schedules appointments and travel arrangements for the Office Director and staff.
- Independently receives, screens, and directs telephone calls for the Office.
- Independently maintains, composes and types correspondence for the Office.
- Gathers materials from varied sources to prepare and update technical, complex reports and records for Director and Audit staff.
- Performs follow-up and monitoring of the MSDE Division’s Standard Operating Procedures.
- Serves as the intermediary for the Director of Audits, maintaining frequent contact with local Superintendents, CPA firms and members of the Audit staff.
- Coordinates approval of purchases/expenses, maintains Corporate Purchasing Card documentation and invoices.
- Maintains files and database of audit reports.
- Serves as Inventory Accountable Officer and Human Resources liaison.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Experience with Microsoft Suite, Google Suite and/or Smartsheet.
- Experience in preparing written correspondence.
- Experience in processing financial records, expense reports and/or invoices.
- Experience in preparing complex reports.
- Experience with database files using word processing and spreadsheet software.
- Experience in Office of Audits administrative functions.
SPECIAL REQUIREMENTS
Applicants must consent to a State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. The resulting list of eligible candidates will be in effect for at least one year.
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.
All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.
Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.
If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.
Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.
We thank our Veterans for their service to our country.
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