What are the responsibilities and job description for the OFFICE SECRETARY III position at State of Maryland?
Introduction
As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information.
All applicants must be able to communicate with clients and visitors and possess the ability to complete tasks in a fast-paced work environment. Applicants must be able to work in various positions, and travel to various courtrooms and office environments throughout the state. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410-767-8503 tawandal.jackson@maryland.gov.
The Office of the Public Defender is seeking detail-oriented applicants with significant legal secretarial experience and strong customer service skills, who possess excellent organizational and problem solving skills, as well as strong writing skills and the ability to work independently.
GRADE
ASTD10
LOCATION OF POSITION
310 Gay Street, Cambridge, Maryland 21613
Main Purpose of Job
An Office Secretary III works to provide secretarial support to attorneys, administrators or administrative staff. Employees in the Office Secretary III classification are responsible for typing, filing, clerical duties, other duties as determined by administration using work processing software. Employees in this classification receive supervision from an official, administrator or administrative staff.
POSITION DUTIES
Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas,
pleadings)
Process Discovery and Body Worn Camera Footage
Process and Distribute incoming mail and correspondence
Schedules meetings and interviews as requested by attorneys and management
Type client correspondence
Create/modify reports and documents as requested by staff attorneys or administrative staff
Makes photocopies, faxes documents and performs other clerical functions
Update eDefender Database with client information
Assist with the preparation of client files
Files papers and documents into appropriate client files
File client correspondence
Maintain important and confidential records
Maintain Office Equipment
Perform other duties as assigned
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties. Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multi-task.
Highly proficient in Google Apps, Microsoft Word, Excel and Outlook.
Excellent oral and written communication skills. Working knowledge and or experience with MDEC. Familiarity with electronic medical records is a plus. Ability to lift 20 lbs. or more.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
NOT APPLICABLE
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
SELECTION PROCESS
Applicants who meet the minimum qualifications will be admitted to the examination for this classification.
Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education, training and experience related to the requirements of the position.
You may be required to complete a qualifications supplement, or the rating may be based on your application.
Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
Online Applications Preferred.
Please fax all paper applications and questionnaires to (410) 333-8134. Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8503, tawandal.jackson@maryland.gov, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
A paper copy of the MD State application form and questionnaire can be downloaded from the link below.
As an Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
People with disabilities and bilingual candidates are encouraged to apply. We thank you Veterans for their service to our country. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
