What are the responsibilities and job description for the PROCUREMENT OFFICER ADMINISTRATIVE OFFICER III position at State of Maryland?
GRADE
15
LOCATION OF POSITION
State Archives
350 Rowe Boulevard
Annapolis, Maryland 21401
Main Purpose of Job
The position is the full performance level of work in the procurement of equipment, services, supplies, information technology and other needs which must be obtained in compliance with COMAR Title 21; the full performance level of technical and administrative work management of physical inventory and coordination of the disposal of surplus property in accordance with DGS Inventory standards; this position will learn to act as the liaison for the Governor's Office of Small, Minority, and Women's Business Affairs, including outreach, compliance, and reporting in accordance with established procedures.
POSITION DUTIES
Procurement
Develops contract specifications in accordance with State procurement procedures, for the procurement of all necessary services, supplies, equipment, and commodities; Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts site visits; conducts vendor conferences, receives and secures bid or proposals, oversees the evaluation process and contract award; Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements; Researches materials and provides testimony regarding Board of Public Works items and prepare documents for BPW contract approval; Evaluates contractor’s performance against terms and conditions of contracts and recommends corrective actions, such as the application of damages, withholding of payment or termination of contract.
Inventory Management
Identifies Capital and Non-Capital equipment during the procurement stage to add to the agency inventory; add inventory to FAS; prepare and keep property records; complete and prepare physical inventories; reconcile inventory records; coordinates the disposition of surplus state property; assists in the reporting of missing and stolen property; assists in the preparation of inventory reports.
Learns to act as the liaison for the Governor's Office of Small, Minority, and Women's Business affairs:
Organize and report outreach activities, plan procurement to meet or exceed statewide goals; ensure compliance in socio-economic procurements; prepare and submit quarterly and annual reports as required to GOSBA, DBM, DGS, and BPW.
This position may be responsible for other duties as assigned.
Minimum Qualifications
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years of administrative staff or professional work.
Notes
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
Benefits
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
15
LOCATION OF POSITION
State Archives
350 Rowe Boulevard
Annapolis, Maryland 21401
Main Purpose of Job
The position is the full performance level of work in the procurement of equipment, services, supplies, information technology and other needs which must be obtained in compliance with COMAR Title 21; the full performance level of technical and administrative work management of physical inventory and coordination of the disposal of surplus property in accordance with DGS Inventory standards; this position will learn to act as the liaison for the Governor's Office of Small, Minority, and Women's Business Affairs, including outreach, compliance, and reporting in accordance with established procedures.
POSITION DUTIES
Procurement
Develops contract specifications in accordance with State procurement procedures, for the procurement of all necessary services, supplies, equipment, and commodities; Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts site visits; conducts vendor conferences, receives and secures bid or proposals, oversees the evaluation process and contract award; Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements; Researches materials and provides testimony regarding Board of Public Works items and prepare documents for BPW contract approval; Evaluates contractor’s performance against terms and conditions of contracts and recommends corrective actions, such as the application of damages, withholding of payment or termination of contract.
Inventory Management
Identifies Capital and Non-Capital equipment during the procurement stage to add to the agency inventory; add inventory to FAS; prepare and keep property records; complete and prepare physical inventories; reconcile inventory records; coordinates the disposition of surplus state property; assists in the reporting of missing and stolen property; assists in the preparation of inventory reports.
Learns to act as the liaison for the Governor's Office of Small, Minority, and Women's Business affairs:
Organize and report outreach activities, plan procurement to meet or exceed statewide goals; ensure compliance in socio-economic procurements; prepare and submit quarterly and annual reports as required to GOSBA, DBM, DGS, and BPW.
This position may be responsible for other duties as assigned.
Minimum Qualifications
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years of administrative staff or professional work.
Notes
- Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
- Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
- Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
- Certified Maryland Procurement Associate or Procurement Officer.
- Experience as a liaison with any of the following Maryland State Programs: SBR, MBE, VSBE.
- Experience with supplies or equipment inventory management.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
Benefits
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
