Regional Business Manager

The Department of Developmental Services (DDS) is dedicated to creating, in partnership with others, innovative and genuine opportunities for individuals with intellectual disabilities to participate fully and meaningfully in, and contribute to, their communities as valued members. DDS is seeking qualified candidates for the position of Regional Business Manager in the Metro Region. The Business Manager is responsible for the fiscal oversight and operations of the Regional Business Office Unit which supports the DDS Metro Regional Office, four Area Offices and Metro Residential Services including 29 State Operated Group Homes. Primary responsibilities include but not limited to :

• Development, implementation and administration of the Region’s $7.9M Lower Object Class Budget. Includes development of the annual spending plan for the lower object classes; monthly projection analysis and reporting; monitoring of expenditures to ensure funds are maximized and reallocated to cover services and needs.
• Oversight and management of the day-to-day operations of the Business office including supervision and training, review of responsibilities and functions of staff. Re-organize where applicable to streamline procedures, improve efficiencies within the unit and maximize job performance.
• Provide support and guidance to Business Office staff concerning purchasing and payment activities to ensure fiscal deadlines are met and policies and procedures are followed.
• Liaison related to all space lease activities. Includes coordination of office lease and group home moves; maintenance / repairs and management of all lease agreements for the regions group homes; long form license agreements; housing authority leases and office leases.
• Procurement manager utilizing statewide and departmental contracts as well as Commbuys (Commonwealth’s procurement system) to solicit bids / quotes, issue contract awards and purchasing. Ensure compliance with generally accepted accounting practices and the Commonwealth’s rules and regulations related to the purchase of goods and services.
• Confer with vendors, state agencies, regional / area offices to troubleshoot and resolve accounting related issues in a prompt manner.
• Project manager responsible for the coordination of a variety of projects as assigned including inventory and file / record management.
• Review, update and implement standard operating procedures to ensure compliance with internal control policies and procedures.
• Utilize of a variety of data systems and repositories to manage, monitor and reconcile finances such as MMARS (Massachusetts Management Accounting and Reporting System), FMIS (Financial Management Information System), and CIW (Commonwealth Information Warehouse).
• Provide technical assistance to regional staff and coordinate with IT to address issues where applicable.
• Collaborate on special projects and other duties as assigned. Qualifications Required at Hire :
• Strong budgeting / finance skills
• Ability to deal with all levels of management within the agency and vendors in a professional manner
• Strong analytical, interpersonal, problem resolution and organization skills
• Excellent written and communication skills
• Ability to work in a past paced environment and manage multiple priorities while ensuring thorough / timely completion of all assigned tasks, often under tight deadlines
• Ability to enter, coordinate, collect and analyze large amounts of data for reporting and projections
• Ability to maintain accurate records
• Ability to exercise sound judgment and discretion
• Knowledge of the Commonwealth’s procurement policies and procedures
• Overall in depth knowledge of the Commonwealth’s laws, rules and procedures in the areas of budgetary and financial controls
• Knowledge of accounting principles / practices and internal controls
• Knowledge and experience using MMARS (Massachusetts Management Accounting and Reporting System), CIW (Commonwealth Information Warehouse) and COMMBUYS (Commonwealth’s procurement system)
• Proficient usage of Microsoft Office products including Excel, Access, Word and Outlook A tax and criminal background check (CORI) will be completed on the recommended candidate as required by regulations set forth by Executive Office of Health and Human Services prior to the candidate being hired. In addition, Chapter 234 of the Acts of 2014, An Act Requiring National Background Checks; requires the Department of Developmental Services to conduct finger-print based check of the state and national criminal history databases on the recommended candidate. For more information, please visit : http : / / www.mass.gov / hhs / cori http : / / www.mass.gov / eohhs / gov / departments / dds / fingerprint-background-checks.html / About the Department of Developmental Services / The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government. For more information about our agency and programs visit : www.mass.gov / dds Pre-Hire Process : Recommended candidates must successfully complete pre-employment screening which includes :
• Disabled Persons Protection Commission (DPPC) Abuse Registry Search : https : / / www.mass.gov / info-details / dppc-abuser-registry
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http : / / www.mass.gov / hhs / cori
• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. https : / / www.mass.gov / lists / dds-fingerprint-background-checks If you require assistance with the application / interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form . For technical help with MassCareers, including logging into your profile and / or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance. For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4. MINIMUM ENTRANCE REQUIREMENTS : Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below Substitutions : I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience. II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience. III. A Graduate degree in a related field may be substituted for three (3) years of the required experience. IV. A Doctorate degree in a related field may be substituted for the four (4) years of the required experience. Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job :
• Administrative Services Organization :
• Department of Developmental Services Title : Regional Business Manager Location : Massachusetts-Waltham - 465 Waverly Oaks Rd Requisition ID : 24000ATJ