What are the responsibilities and job description for the Executive Secretary E10 - Nursing Department position at State of Michigan?
The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.
Serves as an Executive Assistant/Secretary to the Director of Nursing. Manages the DON’s Office and coordinates/provides executive administrative activities and all other functions of CNO for a Senior Executive Hospital Administrator 17. Performs advanced managerial assignments for the Nursing Department. Assignments include acting as a confidential Executive Secretary to the Nursing Director and maintaining confidentiality related to the Central Nursing Office. Duties include office management, scheduling meetings, preparing and maintaining office records. Schedules and coordinates interviews for prospective employees. Audits payroll, acts as liaison to staff and higher level management. Researches and prepares materials for managerial decisions. Creation of spreadsheets and data-based tasks using Excel and Access, and other duties as assigned.
To be considered for this position you must:
- Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
- Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.
- Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
- If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.
Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions
If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.Education
Educational level typically acquired through completion of high school.
Experience
Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.Certain positions may require a criminal history background check.
View the Position Description at: https://mcsc.state.mi.us/AgencyPDFs/Executive Secretary E10-Nursing_.pdf
The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.
YOUR APPLICATION FOR ANY POSITION DOES NOT GUARANTEE YOU WILL BE CONTACTED BY THE DEPARTMENT/AGENCY FOR FURTHER CONSIDERATION. ONLY THOSE APPLICANTS INTERVIEWED WILL BE NOTIFIED OF THE RESULTS.
Inquiries regarding this posting should be sent to MDHHS-WRPHvacancies@michigan.gov.
Salary : $24 - $32
