Administrative Assistant to the Dean of BIE

Job Details

Working Title: Administrative Assistant to the Dean of BIE
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State

• Job ID: 83536
• Location: St. Cloud
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 01/24/2025
• Closing Date: 02/03/2025
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / St Cloud TC-AFSCME
• Division/Unit: MnSCU St Cloud TC / MnSCU St Cloud TC Classified
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Academic
• FLSA Status: Nonexempt
• Re-Posting: Yes
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Administrative Assistant to the Dean is responsible for providing ongoing assistance to the Dean including assistance and support in the processes of scheduling, budgeting, and hiring as well as other projects as assigned. The Administrative Assistant to the Dean is responsible for an administrative area supporting complex programs. The tasks are broad in scope. They include working within procedures that can be clearly defined but also responding to issues that may have no immediate solutions. The Assistant to the Dean must be able to initiate a wide range of activities to ensure that services and program deadlines are met. They will direct the work of department work study students to ensure that academic program areas are supported.

Qualifications

Minimum Qualifications

• Excellent human relations and communication skills; oral, written and listening.
• Strong attention to detail.
• Effective planning, organization, prioritization and evaluation skills.
• Creativity and the ability to develop and improve systems, processes, service, and information.
• Experience working with diverse groups of people.
• The ability to work independently with limited supervision.
• The ability to troubleshoot, anticipate problems, and develop or recommend effective solutions.
• Spreadsheet, data base management, and word processing software experience sufficient to create, format, edit, print, and save a variety of documents including letters, email messages, presentations, flyers and spreadsheets.
• Social media application experience in order to assist with posting and promotion.
• Ability to adhere to State, System, and College policies and procedures.

Preferred Qualifications

• Budgeting/Expense knowledge and skills in order to provide accurate information for budget reports and information to support decision-making.
• Familiarity with the Minnesota State College and Universities system.

Physical Requirements

Physical Requirements, with or without an accommodation:

• Ability to perform work that requires the following transport strengths:
  • Occasional transport up to 20 lbs.
• Ability to perform in a work environment which may include the following physical functions:
  • Frequent: Maintain stationary position for long periods of time, move through areas to monitor training, communicate effectively with customers/stakeholders.
  • Occasional: transport materials.

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State‘s vehicle use criteria and consent to a Motor Vehicle Records check.

Application Details

How to Apply

To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/St-Cloud/Assistant-to-the-Dean-of-Business-IT-and-Education_JR0000001522.

Contact

If you have questions about this position, contact Kari Matson at hr@sctcc.edu or 320-308-5480.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kari Matson at hr@sctcc.edu.

About Minnesota State

St. Cloud Technical & Community College (SCTCC) is committed to providing high-quality, accessible education that prepares students for fulfilling careers and lifelong learning. Rooted in its mission to provide the education, training, and support necessary for equitable participation in our society, economy, and democracy. SCTCC strives to foster an inclusive learning environment that addresses and reduces equity gaps. Through dedicated efforts in equity, diversity, and inclusion, the college works to ensure all students—regardless of background—have the opportunity to succeed and thrive.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.