Executive Assistant to the Deputy Commissioner - Executive 2 / Full-time, Day Shift

Job Details

Working Title: Executive Assistant to the Deputy Commissioner
Job Class: Executive 2
Agency: Minnesota Department of Veterans Affairs

• Job ID: 84044
• Location: Minneapolis
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/11/2025
• Closing Date: 02/18/2025
• Hiring Agency/Seniority Unit: Veterans Affairs Dept / Veterans Affairs-Confid
• Division/Unit: Department of Veterans Affairs / Veterans Health Care Operations
• Work Shift/Work Hours: Day Shift / 7:30am - 4:00pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Earn a competitive wage, have affordable and comprehensive insurance benefits, a retirement plan, paid time off and more!

This position exists to assist in the coordination of the Office of the Deputy Commissioner, Veterans Health Care including support to all central office health care staff and their respective programs. This position is responsible for managing and coordinating the administrative functions for the office and all support staff within Veterans Health Care Central Office. Responsibilities would include overall office management, ensuring that communication is delivered to all programs and homes, ensuring that technology needs are met for staff members, assist with the coordination of projects such as SharePoint development and Policy Workflow. This position also exists to perform other special projects as assigned.

Qualifications

Minimum Qualifications

Two (2) years of experience providing administrative support at an executive or senior management level.

Experiences must demonstrate the following:

• Communications skills sufficient to draft, review, and edit correspondence and deliver customer service.
• Computer software skills such as Microsoft Office Suite, share point, multi-line phone systems, Zoom and Webex.
• Ability to manage calendars and schedules including coordinating business travel arrangements and scheduling meetings.
• Knowledge of purchasing sufficient to purchase materials such as office supplies and equipment.

Preferred Qualifications

• Experience providing administrative support in a health-care setting.
• Knowledge of Veterans’ services and related state or federal regulations and policies.

Additional Requirements

This position requires successful completion of the following:

• Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).
• A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.
• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Anjali Bajracharya at anjali.bajracharya@state.mn.us or 612-209-5031.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Anjali Bajracharya at anjali.bajracharya@state.mn.us.

Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%.0fficial written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please E-mail the documentation, your DD214, and the job posting ID number to Anjali Bajracharya at Anjali.Bajracharya@state.mn.us no later than the job posting closing date.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.