Executive Assistant to the Executive Director of Business Development

Job Details

Working Title: Executive Assistant to the Executive Director of Business Development
Job Class: Executive 2
Agency: Iron Range Resources & Rehabilitation

• Job ID: 85773
• Location: Eveleth
• Telework Eligible: Yes, on an exception only, extremely limited basis
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 04/25/2025
• Closing Date: 05/09/2025
• Hiring Agency/Seniority Unit: Iron Range Resources & Rehabilitation - AFSCME
• Division/Unit: IRRRB Eveleth / Development
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday, 8:00 am - 4:30 pm
• Travel Required: Yes - Up to 10% for meetings, conferences, and required trainings.
• Salary Range: $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Development
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Executive Assistant will provide executive level administrative support to the Executive Director of Business Development. The incumbent will coordinate activities of the Development division, as well as assist in special events and other projects as assigned by the Executive Director of Business Development and/or the Commissioner and Deputy Commissioner.

The incumbent for this position will provide back-up administrative support to the Commissioner’s office. The incumbent will maintain effective recordkeeping and filing systems for the Executive Director of Business Development as needed.

The incumbent will work with managers, supervisors, technical staff, and committees. This person will also interact with state/federal agencies, local units of government, business and community leaders. The incumbent must act as the intermediary between the Director and people requesting his/her attention.

Telework for this position is on an exception only, extremely limited basis.

Qualifications

Qualifications:

The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position:

Minimum Qualifications:

• Experience as an executive administrative assistant or office manager interacting with chief executive officers and senior managers.
• Excellent interpersonal skills to maintain effective working relationships with an organization and multiple programs, executives, legislators, the public, and executive level officers.
• Strong written and oral communication skills sufficient to compose, edit, and prepare professional materials (e.g., memos, emails, presentations) with meticulous attention to detail and accuracy with minimal direction.
• Strong organizational and planning skills in order to manage projects, identify priorities, and meet timelines with little supervision.
• Database management skills sufficient to develop and maintain databases and calendars for staff, including analyze data, confidential file management, and financial reporting.
• Knowledge of computer software applications, such as Microsoft Office Suite, SharePoint, video conferencing, MS Teams, Zoom and WebEx.
• Experience working with a diverse clientele including the commitment to equity and inclusion in the work environment.
• Valid MN Driver's License.

Preferred Qualifications:

• Two (2) years of extensive experience providing high-level administrative support for executives or managers.
• Experience working with the State of Minnesota.
• Experience working in a confidential setting and handling confidential and/or sensitive correspondence.
• Knowledge of State government and policies, particularly as it pertains to administration and executive-level coordination and processes.
• Possess a thorough knowledge of IRRR and be able to accurately interpret and communicate the policies and statutes governing the agency.

Additional Requirements

This position requires successful completion of the following:

• Ability to transport oneself to external meetings or obligations.
• It is the policy of the Department of Iron Range Resources & Rehabilitation that all employees submit to an employment and criminal background check prior to employment.
• In accordance with the Department of Iron Range Resources & Rehabilitation's Vehicle Fleet Safety Program, employees driving on agency business who use a rental or state vehicle shall be required to conform to Department of Iron Range Resources & Rehabilitation's vehicle use criteria and consent to a Motor Vehicle Records check.
• If approved for telework, the employee would be required to complete a telework agreement. This is subject to change with notice.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Wendy Tammaro at wendy.tammaro@state.mn.us or 218-735-3009.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Wendy Tammaro at wendy.tammaro@state.mn.us.

About Iron Range Resources & Rehabilitation

Our natural resources are the crown jewel of Minnesota. Iron Range Resources & Rehabilitation (IRRR) works to improve economic opportunities for diversity and inclusion within its service area. We are an agency that reinvests local taconite production taxes back into northeastern Minnesota businesses and communities in order to strengthen and diversify the economy. Our mission is to invest resources to foster vibrant growth and economic prosperity in northeastern Minnesota.

Iron Range Resources & Rehabilitation provides vital funding, including low or no interest loans, grants and loan guarantees for businesses relocating or expanding in the region. Additionally, a variety of grants are available to local units of government, education institutions, and nonprofits that promote workforce development and sustainable communities.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.