Financial Student Worker - Student Worker Paraprofessional

Job Details

Working Title: Financial Student Worker
Job Class: Student Worker Paraprofessional
Agency: Human Services Dept

• Job ID: 83815
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Part-Time
• Regular/Temporary: Limited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/03/2025
• Closing Date: 02/10/2025
• Hiring Agency/Seniority Unit: Human Services Dept / DHS Central Office AFSCME
• Division/Unit: DHS-Central Office / FOD Accounting
• Work Shift/Work Hours: Day Shift (flexible hour options available)
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $17.58 - $20.58 / hourly
• Classified Status: Unclassified
• Bargaining Unit/Union: 207 - Technical/AFSCME
• Work Area: B
• Anticipated Duration: One (1) year
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: No

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

In the 2023 legislative session, the Governor’s Office, Minnesota legislature, and leaders for children and families worked in partnership to pass legislation establishing the Department of Children, Youth, and Families (DCYF) to create a sustainable, public face for children’s issues in state government. This new cabinet-level agency brings together programs centered on children and families, including childcare and early learning, child support, child safety and permanency, economic support and food assistance, and youth opportunity. Formerly a part of the Department of Human Services, the new Department of Children, Youth, and Families (DCYF) Agency became effective on July 1, 2024. This position will move to DCYF in July of 2025.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position supports the Financial Operations Division (FOD) in its mission to provide financial operations services to Department of Human Services (DHS) management and programs, promoting responsible management of public funds. Under direct supervision, the employee performs entry-level technical and paraprofessional tasks in the fields of Accounting and Public Administration, gaining skills in drafting Standard Operating Procedures (SOPs), conducting research for process improvements, and supporting grant accounting tasks.

The employee will develop proficiency in navigating, querying, and reviewing transactions within systems such as Statewide Integrated Financial Tools (SWIFT), SWIFT Electronic Reporting (SWIFT-ER), the Social Service Information System (SSIS), and the Enterprise Grants Management System (EGMS). Additional paraprofessional duties include using FileNet/Electronic Document Management System (EDMS) to scan and index documents and leveraging Microsoft Office Suite tools, including SharePoint, to assist in documenting FOD processes and procedures.

• Drafting and documenting SOPs for various financial and grant-related processes.
• Reviewing current procedures, identifying areas for improvement, and ensuring accurate and comprehensive documentation.
• Research best practices and gather relevant data to support process improvements in financial operations and grant management.
• Present findings to senior staff and contribute to ongoing process optimizations.
• Support grant accountants by assisting with budget tracking, reviewing financial data, and ensuring compliance with federal and state grant regulations.
• Assist in maintaining and controlling the fiscal components of the Statewide Integrated Financial Tools (SWIFT) accounting system managed by the Financial Operations Division utilizing the Accounts Receivable, Billing, Customer, Commitment Control, or Grants Management modules as assigned.

Qualifications

Minimum Qualifications

**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**

• College students, or graduate students who have successfully completed coursework in finance, accounting, public administration, economics, data analytics, math, or other related field.
• Other qualifications include:
  • Mathematical skills sufficient to reconcile data with SWIFT or other complex financial and procurement system;
  • Ability to understand accounting systems;
  • Ability to understand basic computer systems including Microsoft Office;
  • Ability to communicate clearly and effectively both orally and in writing;
  • Human relations skills sufficient to maintain good morale and a working relationship with other members of the team;
  • Ability to maintain the confidentiality of private information according to laws, rules, policies, and procedures;
  • Ability to work remotely.

Preferred Qualifications

• College senior with accounting or finance major.
• Skill in time management, attention to detail, and general problem solving.
• Strong communication skills.
• Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Summer Harrison at Summer.harrison@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alexander Duren at alexander.duren@state.mn.us.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.